The Part Time Office Assistant will serve the TRIO Upward Bound Program on the USU Eastern Campus in Price, Utah.

Position is a Grant Funded position; continued employment is contingent on funding. (Continuing through 08/2027)

1. Office Organization and Management:
   
   • Perform general office functions such as tracking student visits, scheduling meetings, reserving rooms, preparing and sending correspondence, and making travel arrangements. Provide clerical support to staff and faculty members such as typing, copying and scanning documents. Adjust work schedule to assist staff members with special projects. Reconcile all receipts and other staff expenditures. Maintain copy and work room and office supplies including working with vendors for maintenance and shred pickup.
2. Grant Maintenance Assistance:
   
   • Assist the Upward Bound Director by understanding compliance of the grants, developing reports of collected information, gathering and compiling data via Banner, Argos, and BLUMEN databases, assisting with data input and files. Enter and maintain student background data, facility usage data, client services data, etc. in the grants databases to facilitate generation of reports needed to demonstrate achievement of general grant objectives for both grants (i.e. retention, improved GPA, graduation, etc.). Develop reports to assist staff and track and demonstrate participant achievement of specific academic support services as outlined in the grants.
3. Recruitment/Admission of new TRIO Upward Bound participants:
   
   • Provide program overview to prospective TRIO Upward Bound participants. Explain eligibility requirements to prospective program participants. Verify eligibility requirements for applicants. Facilitate intake and interview process. Maintain records of participants and eligibility requirements for grant compliance.
4. Other duties as assigned.

Minimum Qualifications

• Two years of experience in an office setting; or an associate degree/vocational training in business, administrative support or related; or an equivalent combination of education and experience is required.
• Applicants must be currently authorized to work in the United States on a part/full-time basis. 
• Proficient in use of Microsoft Office applications such as Word and Excel; Access, Outlook, and budgets.
• Experience with creating and maintaining files.
• Ability to maintain confidentiality.
• Exceptional verbal and written communication skills.
• Self-motivated and ability to effectively and efficiently handle multiple tasks simultaneously.
• Ability to work as a team player with a genuine spirit of cooperation and flexibility. 

Preferred Qualifications

• Higher education or community college experience
• Three or more years in similar office environment
• Experience working with federal grant programs
• Experience working with diverse student populations
• Bilingual in Spanish

Knowledge, Skills, and Abilities

• The selected candidate for this position will have the following skills: well organized, a strong work ethic, a positive attitude, self-starter, quick-learner, problem solver, critical thinking and analysis, adaptable, and be able to work in an environment where interruptions occur frequently.

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Cover Letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds.

Founded in 1888, Utah State University is Utah’s premier land-grant and space-grant university, with a strong commitment to excellence, access, and inclusion. USU serves approximately 27,500 students throughout the state at three residential campuses, eight statewide campuses, and 23 education centers. USU Online has served students from all 50 states and 55 countries for over 25 years, and USU Extension provides outreach and service to all counties in Utah.  

As a land-grant university, USU engages communities and empowers people to lead successful lives of involvement, innovation, and impact. As an R1 research institution, USU provides a high-quality undergraduate and graduate education at an affordable price. Washington Monthly has consistently ranked USU in the top 10 among public universities for contribution to social mobility, research, and public service.  

Utah State is committed to cultivating a diverse, equitable, and inclusive community where different perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

*updated 7/2023

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov