Utah State University

Admissions Assistant

City Logan Campus
Posted Date 3 weeks ago(9/5/2023 1:17 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Non-benefited (hourly) Part-Time
Job Classification
Percent of Time or Hours per Week
25 hours per week
School of Graduate Studies
Advertised Salary
Minimum $16.00 per hour
Telework Eligible


The admissions assistant position at the School of Graduate Studies (SGS) is a student/hourly position designed to assist SGS staff in achieving administrative objectives. This position works closely with the SGS admissions officers and occasionally with the SGS Registrar. You will provide support in a wide variety of areas including assisting with transcripts and student records, calculating transcript GPAs, and answering phone calls and emails. This position is telework eligible within the state of Utah.


  • Flexible hours (10-25 per week based on interest and availability).
  • Telework is flexible but most times will be required to work in the office.
  • Hourly wage starts at a minimum of $16.00/hour.
  • Scan/ upload/file domestic and international transcripts both electronic and physical.
  • Calculate transcript GPAs.
  • Manage Graduate Studies Admissions email account.
  • Assist front desk staff with general student questions in person and over the phone.
  • Occasionally answer the main Graduate School phone and connect callers with the appropriate staff member or department.
  • Occasionally assist the Graduate Registrar with a variety of tasks.
  • Must have a positive attitude, excellent clerical skills, a strong work ethic, and interpersonal skills.
  • Must have the ability to work under pressure in a fast-paced office environment, as well as excellent problem-solving and organizational skills.
  • Other responsibilities as assigned.


Minimum Qualifications:

  • Ability to meet deadlines.
  • Keen attention to detail.

Knowledge, Skills, & Abilities:

  • A can-do attitude and the ability to pick up tasks quickly.
  • Strong written and verbal communication skills.

Required Documents

Along with the online application, please attach:

  1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”.
  2. Cover Letter to be typed/pasted during application process.

Please do not attach cover letter in the Candidate Profile; you will be instructed to copy and paste this later on in the application. 


**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $16.00 per hour


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

The School of Graduate Studies is a reporting unit of the Office of the Provost & Chief Academic Officer. For more information, please visit https://gradschool.usu.edu/.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant and space-grant university, with a strong commitment to excellence, access, and inclusion. USU serves approximately 27,500 students throughout the state at three residential campuses, eight statewide campuses, and 23 education centers. USU Online has served students from all 50 states and 55 countries for over 25 years, and USU Extension provides outreach and service to all counties in Utah.  


As a land-grant university, USU engages communities and empowers people to lead successful lives of involvement, innovation, and impact. As an R1 research institution, USU provides a high-quality undergraduate and graduate education at an affordable price. Washington Monthly has consistently ranked USU in the top 10 among public universities for contribution to social mobility, research, and public service.  


Utah State is committed to cultivating a diverse, equitable, and inclusive community where different perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Learn more about USU. 


The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 


About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 


*updated 7/2023

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov


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