Utah State University

Staff Assistant II

City Logan Campus
Posted Date 2 weeks ago(9/7/2023 5:21 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Benefited Part-Time
Job Classification
Percent of Time or Hours per Week
30 Hours per Week
Caine College of the Arts
Art & Design
Advertised Salary
Commensurate with experience, plus excellent benefits
Telework Eligible


The Art & Design department housed in the Caine College of the Arts (CCA) is seeking applications for Staff Assistant II position on the Logan campus. The Staff Assistant II position performs a variety of administrative support and/or secretarial duties for the college. This position is a benefited, part-time position for 30 hours per week.


40% Receptionist and Office Support

  • Answer phone calls and route appropriately.
  • Greet visitors.
  • Sort mail- including picking up mail from Dean’s office.
  • Make copies, scan documents.
  • Oversee surplus requests, facilities requests, and key orders and inventory.
  • Oversee department equipment inventory.
  • Oversee department classroom schedules.
  • Take payments for lab supplies.

50% Faculty and Curriculum Support

  • Work with Department Head and Head Advisor on class scheduling.
  • Undergraduate matriculations, authorizations, articulations, e-file, BFA.
  • IDEA course evaluation system.
  • Curriculog- input curriculum changes and meet deadlines.
  • Collect syllabi and office hours from faculty.
  • Schedule department committee meetings.
  • Schedule Tenure and Promotion meetings- schedule ombuds.
  • Schedule models for classes
  • Oversee Project Gallery Schedule
  • Attend IDEA and Curriculog trainings.
  • Liaising with advising on outreach efforts for the department.
  • Update NASAD curricular tables.
  • Oversee Independent Study contracts.

10% Event Support and Other Duties as Assigned

  • Help setup for meetings and various department events.


Minimum Qualifications:

  • Two years of experience in an office setting or an associate degree/vocational training is required.

Preferred Qualifications:

  • Familiarity with USU databases, processes and procedures.
  • Experience in and understanding and appreciation of the arts.

Knowledge, Skills, and Abilities:

  • Skilled with computers and related software.
  • Skilled with basic office equipment, including printers, copiers, and telephone systems.
  • Good organizational skills.
  • Strong verbal and written communication skills.
  • Demonstrated commitment to diversity, equity, and inclusion.
  • Ability to handle sensitive and confidential business data and personal information.
  • Ability to work without supervision.
  • Knowledge of University policies and procedures.
  • Excellent customer service skills.

Required Documents

Along with the online application, please attach:

  1. Resume / CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”.
  2. Name and contact information (including email and phone number) of three professional references to be entered at the beginning of your application in the Candidate Profile.
  3. Cover Letter to be typed/pasted at the end of your application.

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

Housed in the Caine College of the Arts at USU and accredited by the National Association of Schools of Art and Design (NASAD), the Department of Art + Design has a century-long history and a suite of well-established and highly regarded programs at the undergraduate and graduate levels. (Please see art.usu.edu for a complete listing of all academic programs in the department and their curricula.) During the 2018-19 academic year, the department begins programing in the newly remodeled Tippetts and Eccles Galleries, part of a 2-year, $26M renovation of the Chase Fine Arts Center. The department also works closely with the Executive Director and Chief Curator of the Nora Eccles Harrison Museum of Art to engage students from across the university in arts programming. In addition to programs on the Logan Campus, the department has faculty on the USU Eastern campuses in Price and Blanding, Utah, and delivers courses by electronic and hybrid instructional systems to USU’s six other regional campuses and numerous county centers around the state.


Employment in this position is contingent upon a satisfactory background check. Utah State University is an AA/EO Employer and encourages gender and ethnic diversity. In recruiting for our team, we welcome the unique and diverse contributions that you can bring in terms of education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, veteran’s status, color, religion, disability, sexual orientation and beliefs.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant and space-grant university, with a strong commitment to excellence, access, and inclusion. USU serves approximately 27,500 students throughout the state at three residential campuses, eight statewide campuses, and 23 education centers. USU Online has served students from all 50 states and 55 countries for over 25 years, and USU Extension provides outreach and service to all counties in Utah.  


As a land-grant university, USU engages communities and empowers people to lead successful lives of involvement, innovation, and impact. As an R1 research institution, USU provides a high-quality undergraduate and graduate education at an affordable price. Washington Monthly has consistently ranked USU in the top 10 among public universities for contribution to social mobility, research, and public service.  


Utah State is committed to cultivating a diverse, equitable, and inclusive community where different perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Learn more about USU. 


The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 


About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 


*updated 7/2023

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov


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