Utah State University

Program Assistant I

City Logan Campus
Posted Date 1 week ago(9/13/2023 6:39 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
30 Hours per Week
E Eccles Jones Coll of Ed & Hum Svs
School of Teacher Educ & Leadership
Advertised Salary
Minimum $22,500; commensurate with experience, plus excellent benefits
Telework Eligible


The School of Teacher Education and Leadership (TEAL) Graduate Program is seeking applicants for a Program Assistant I position. Incumbents in the Program Assistant series perform a combination of program-related and/or administrative functions that support community, social, instructional, and/or research programs; and/or coordinate people, events, or facilities. This position will be expected to work 30 hours per week.


The Program Assistant I will report to the TEAL Graduate Program Coordinator. This classification may train and guide student and/or part-time employees.


  • Provides support to Graduate Program Coordinator, administrators, faculty, academic, and/or research staff.
  • Performs office duties, including electronic filing, and updating documents with a keen eye for organization and attention to detail.
  • Represents the program/department in a positive manner with students, staff, faculty, and the community.
  • Seeks ways to improve efficiency of services and works with the Graduate Program Coordinator to streamline procedures.
  • Assists with website updates and content.
  • Provides support in writing, editing, and coordinating the development of promotional materials, educational materials, training manuals, and/or brochures.
  • Guides current students and prospective students about graduate program specific requirements, regulations, services, etc.
  • Assists with program/department activities including, recruitment, conferences, and events.
  • Supports the student application process and review for graduate school.
  • Assists Graduate Program Coordinator with training, instruction, and/or consultation to students, faculty, and/or staff in the use of dedicated services.
  • Compiles and distributes notes following graduate committee meetings.
  • Performs miscellaneous job-related duties as assigned.


Minimum Qualifications:

  • Aptitude is required.

Knowledge, Skills, and Abilities:

  • Field specific knowledge, skills, and abilities as described in recruitment notice.
  • Ability to make routine decisions.
  • Skilled in creative problem solving.
  • Skilled with basic office equipment, including printers, copiers, and telephone systems.
  • Ability to coordinate and organize meetings and/or special events.
  • Records maintenance skills.
  • Knowledge of supplies, equipment, and/or services ordering and inventory control.
  • Database management skills.
  • Basic computer skills.
  • Ability to create, compose, and edit written materials.
  • Knowledge of communication principles, media, and marketing techniques.
  • Ability to handle sensitive and confidential business data and personal information.
  • Knowledge of University policies and procedures.
  • Ability to take initiative and work without close supervision.

Required Documents

Along with the online application, please attach:


1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

2. Names and email addresses of references.

3. Cover letter to be typed/pasted at the end of your application


**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $22,500; commensurate with experience, plus excellent benefits


Work Environment and Physical Requirements


Employees typically work in an office environment and are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. However, in certain instances employees may work outdoors and may not be protected from weather conditions. Employees could be exposed to hazardous chemicals.  Employees nearly continuously sit and often use repetitive hand motion (such as typing).  Bending and stooping is occasionally required. Employees nearly continuously listen, hear, and talk.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant and space-grant university, with a strong commitment to excellence, access, and inclusion. USU serves approximately 27,500 students throughout the state at three residential campuses, eight statewide campuses, and 23 education centers. USU Online has served students from all 50 states and 55 countries for over 25 years, and USU Extension provides outreach and service to all counties in Utah.  


As a land-grant university, USU engages communities and empowers people to lead successful lives of involvement, innovation, and impact. As an R1 research institution, USU provides a high-quality undergraduate and graduate education at an affordable price. Washington Monthly has consistently ranked USU in the top 10 among public universities for contribution to social mobility, research, and public service.  


Utah State is committed to cultivating a diverse, equitable, and inclusive community where different perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Learn more about USU. 


The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 


About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 


*updated 7/2023

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov


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