Utah State University

Program Assistant II

City Logan Campus
Posted Date 1 week ago(9/12/2023 1:33 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
40 Hours per Week
Diversity Equity & Inclusion
Inclusion Center
Advertised Salary
Minimum $30,000; commensurate with experience, plus excellent benefits
Telework Eligible


The Program Assistant II to the Diversity, Equity, and Inclusion (DEI) Director of Education and Professional Learning will facilitate ongoing programmatic efforts with the Director and teams within the unit at USU. The person in this position will coordinate programs and activities for the unit including but not limited to events and learning forums. They will also manage the director's schedule, maintain internal and outreach communications, assist with learning opportunities and programs, assist with promotional materials and content for website, co-facilitate and oversee logistics for certificates, and organize the unit's budget tracking and inventory.


Office Management

  • Organize, collect, and share data and analytics with on and off-campus partners for the Education& Learning (E&L) unit and the Center for Diversity & Inclusion-USU Eastern (CD&I) units
  • Complete processes and file papers related to purchasing, inventorying, and tracking for the E&L unit and the CD&I unit (PCard Paperwork, Inventories, etc.)
  • Ensure everything gets logged and sorted properly
  • Attend staff meetings with the Director and other team members including leadership for the Center of Diversity & Inclusion at USU Eastern
  • Oversee and help maintain office cleanliness, Box organization, calendar/task list organization, and formal forms review

Process and Services Development

  • Answer and send work-related emails and updates on behalf of the Director and department/unit
  • Update all calendars (including DEI and USU calendars), send reminders, and schedule rooms for meetings/events (agendas, venue locations, etc.)
  • Review on and off-campus requests for learning opportunities statewide, organize requests, and then, compile information for the Director and team to respond
  • Organize notes, recordings, and documentation within Box and other cloud platforms
  • Create in collaboration with the DEI VP Administrative Assistant plans for thank you and recognition of stakeholders, presenters, team members, etc.

Promotional and Website Development

  • Collaborate with the marketing manager to build approved visuals, presentation templates, and communication templates to ensure consistent branding for learning opportunities, tabling for orientation, etc.
  • Update and oversee the division calendar and linktr.ee
  • Collaborate with web master and team to create content to provide more information on inclusive excellence education and offerings

Program and Initiative Coordination

  • Assist in implementing pathways and collaboration for students, faculty, and staff to gain access to inclusive excellence learning and education
  • Attend events and programs within the unit, providing feedback and documentation
  • Work with campus and community stakeholders to organize, plan, and facilitate learning initiatives
  • Assist in coordinating graduation recognition for USU multicultural students across the USU system, including at statewide campuses

Facilitation and Training

  • Work with division Certified Peer Educator (CPE) facilitators to execute certificate curriculum
  • Attend training and/or meetings as appropriate and necessary

Monthly Budget Tracking & Unit Support

  • Communicate regularly with personnel in Business Services who assist with billing, contracts, purchasing, production, and mailing of items etc.
  • Scan receipts and paperwork and put them in the correct folders for the E&L unit and the CD&I unit
  • Update budgets and tracking spreadsheets for the E&L unit, the CD&I unit, and the NASNTI DEI grant,
  • Oversee and coordinate travel logistics for the E&L unit and the CD&I unit.


Minimum Qualifications:

  • Associate degree; OR two years or relevant experience; OR an equivalent combination of education and experience.
  • Demonstrated understanding of USU's mission of creating an environment that prioritizes the principles of community, inclusivity and success for all.
  • Demonstrated ability to work with diverse populations with a high understanding of intercultural and interpersonal competencies.
  • Familiarity with different student data & communication systems, marketing software, and business service protocols and logistics.

Preferred Qualifications:

  • Bachelor's degree.
  • Experience in facilitating workshops or other related educational forums.

Knowledge, Skills, and Abilities:

  1. Superior communication and organizational skills,
  2. Experience working with Microsoft Suite and social networking platforms,
  3. Demonstrated ability to multi-task in a fast-paced environment.
  4. Skilled with basic office equipment including printers, copiers, and telephone systems.
  5. Ability to coordinate and organize events and programs.
  6. Ability to collect data and generate reports using different university data systems.
  7. Knowledge of good marketing techniques.
  8. Ability to maintain highest levels of integrity and confidentiality.
  9. Ability to take initiative and work independently with minimal close supervision.

Required Documents

Along with the online application, please attach:

  1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
  2. Contact Information for Professional References
  3. Cover letter to be typed/pasted at the end of your application


**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $30,000; commensurate with experience, plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant and space-grant university, with a strong commitment to excellence, access, and inclusion. USU serves approximately 27,500 students throughout the state at three residential campuses, eight statewide campuses, and 23 education centers. USU Online has served students from all 50 states and 55 countries for over 25 years, and USU Extension provides outreach and service to all counties in Utah.  


As a land-grant university, USU engages communities and empowers people to lead successful lives of involvement, innovation, and impact. As an R1 research institution, USU provides a high-quality undergraduate and graduate education at an affordable price. Washington Monthly has consistently ranked USU in the top 10 among public universities for contribution to social mobility, research, and public service.  


Utah State is committed to cultivating a diverse, equitable, and inclusive community where different perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Learn more about USU. 


The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 


About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 


*updated 7/2023

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov


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