Utah State University

External Funding Coordinator

City Logan Campus
Posted Date 2 months ago(10/13/2023 6:01 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Research (non-Faculty)
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
AVP for Research 2
Advertised Salary
Commensurate with education and experience, plus excellent benefits
Telework Eligible


The Research Development Division of the Office of Research at Utah State University (USU) is seeking applications for an External Funding Coordinator (Program Coordinator III) to support the development of large, high-dollar proposals in identified strategic research areas. This position will be responsible for tracking Federal funding priorities and developing/maintaining a central database of faculty research strengths in order to support the positioning of researchers to rapidly respond to new funding opportunities. The External Funding Coordinator will assist with the promotion of priority limited submission opportunities and support resulting proposals. This position will also contribute to the development and implementation of targeted, intensive training programs to enhance researcher preparedness for application to high-profile funding opportunities.


The External Funding Coordinator position will be challenging and requires a high-energy, self-starter with excellent technical writing and oral communications skills as well as a superior attention to detail. This position will report to the Director of Research Development.


This position is telework eligible within the state of Utah. Telework outside of the state of Utah is subject to review and approval by the University prior to a job offer being extended


  • Identify large, high-dollar funding opportunities that align with identified strategic research areas and work with researchers and other proposal support staff to develop competitive responses
  • Develop and maintain databases of Federal funding priorities and researcher strengths
  • Aid in the development of team research efforts, including team identification, development, and proposal development assistance
  • Increase awareness of, interest in, and proposals to priority limited submission opportunities
  • Assist in the development and implementation of targeted, intensive training programs
  • Assist in the preparation and management of documents for large, complex proposals in internal and external electronic submission portals, ensuring all required deadlines are met
  • Work closely and collaboratively with college-affiliated proposal development specialists and Sponsored Programs staff, as well as other University compliance offices, as necessary


Minimum Qualifications

  • BS/BA (Bachelors) degree
  • At least 2 years of relevant experience
  • Advanced proficiency in MS Word, Excel, and PowerPoint
  • Flexibility, versatility, and ability to work multiple projects with tight deadlines
  • Demonstrated ability to work independently with a high level of accountability, follow-through, and internal drive

Preferred Qualifications

  • MS/MA (Masters) degree
  • At least 4 years of relevant experience
  • Experience working with faculty in higher education institutions
  • Demonstrated history of facilitating the development of large, high-dollar research proposals
  • Advanced understanding of Federal funding priorities and programs
  • Ability to support the development of teams of researchers with diverse backgrounds and across departmental, disciplinary, and institutional boundaries
  • Experience with the management of internal proposal review processes
  • Background of growing external research funding at an R1 institution

Required Documents

Along with the online application, please attach:


1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Cover Letter to be typed/pasted at the end of your application


**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with education and experience, plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant and space-grant university, with a strong commitment to excellence, access, and inclusion. USU serves approximately 27,500 students throughout the state at three residential campuses, eight statewide campuses, and 23 education centers. USU Online has served students from all 50 states and 55 countries for over 25 years, and USU Extension provides outreach and service to all counties in Utah.  


As a land-grant university, USU engages communities and empowers people to lead successful lives of involvement, innovation, and impact. As an R1 research institution, USU provides a high-quality undergraduate and graduate education at an affordable price. Washington Monthly has consistently ranked USU in the top 10 among public universities for contribution to social mobility, research, and public service.  


Utah State is committed to cultivating a diverse, equitable, and inclusive community where different perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Learn more about USU. 


The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 


About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 


*updated 7/2023

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023


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