Utah State University

Staff Assistant III

City Logan Campus
Posted Date 2 months ago(10/14/2023 6:57 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
40 Hours per Week
College of Science
Chemistry & Biochemistry
Advertised Salary
Commensurate with experience, plus excellent benefits
Telework Eligible


The Department of Chemistry and Biochemistry in the College of Science is accepting applications for an experienced and professional Staff Assistant III. This position requires excellent organizational, interpersonal, and communication skills, and will perform functions essential to the smooth operation of the department. The position will be responsible for supporting the Department Head, faculty, and interfacing with College of Science Staff.


The Staff Assistant III may train and guide less experienced, hourly and/or student employees. The position reports directly to the Department Head.


  • Performs office duties, including answering phones, directing calls to appropriate parties, data entry, filing, and other general duties as assigned.
  • Provides administrative support, including scheduling appointments, and coordinating meetings/conferences.
  • Liaison with scheduling for Department class offerings.
  • Liaison for all course IDEA evaluations.
  • Organizes annual safety training for the Department.
  • Event planning such as the annual awards ceremony, department retreat, and agenda for job candidates.
  • Serves as a liaison with other departments and constituencies in the resolution of matters concerning the activities and operations of the department.
  • Greets and directs visitors.
  • Composes and word-processes various standard documents, correspondence, and reports.
  • Updates website content.
  • Provides non-business related support for departmental programs and projects.
  • Conducts research, compiles data, and prepares papers for consideration and presentation by executives, committees, and directors.
  • Assists students, staff, and superiors with highly varied, complex, and non-recurring questions and/or problems.
  • May work independently to provide high-level administrative support to a large or complex program.
  • Ability to coordinate and manage multiple projects or work duties simultaneously.
  • Performs miscellaneous job-related duties as assigned.


Minimum Qualification:

  • Four years of experience; or an associate degree/technical training plus two years of experience; or a Bachelor’s degree is required.

Preferred Qualifications:

  • Experience with event planning.
  • Successful experience as an executive-level assistant in higher education.
  • Possess the advanced knowledge, developed skills, and experience to provide support in areas with more complex projects and/or operations.
  • Experience with webpage maintenance, and databases.
  • Experience with Digital Measures and e-Dossier.
  • Knowledge of USU policies relating to faculty and the tenure process.
  • Knowledge of University Course Scheduling process.

Knowledge, Skills, and Abilities:

  1. Excellent customer service skills and ability to interact effectively with administrators, faculty, staff, and students in a professional manner.
  2. Skilled with computer programs and related software, including Microsoft Office Suite.
  3. Skilled with basic office equipment including printers, copiers, and telephone systems.
  4. Critical thinking and creative problem-solving skills.
  5. Excellent organization skills and very detail oriented.
  6. Ability to work quickly and efficiently on multiple tasks simultaneously.
  7. Ability to maintain a high degree of confidentiality and discretion.
  8. Excellent time management skills.
  9. Strong work ethic and commitment to high standards of excellence coupled with an enthusiastic approach to one’s work.
  10. Strong verbal and written communication skills, including ability to thoroughly proofread documents for grammar, spelling and punctuation.
  11. Knowledge of University policies and procedures.
  12. Highly dependable in all aspects including the ability to prioritize workload appropriately and meet deadlines.
  13. Ability to work independently with little or no supervision, as well as collaboratively and dynamically in team-based settings.

Required Documents

Along with the online application, please attach:

1. Resume to be uploaded into the Candidate Profile

2. Cover Letter to be typed/pasted into a text box at the end of the application


**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant and space-grant university, with a strong commitment to excellence, access, and inclusion. USU serves approximately 27,500 students throughout the state at three residential campuses, eight statewide campuses, and 23 education centers. USU Online has served students from all 50 states and 55 countries for over 25 years, and USU Extension provides outreach and service to all counties in Utah.  


As a land-grant university, USU engages communities and empowers people to lead successful lives of involvement, innovation, and impact. As an R1 research institution, USU provides a high-quality undergraduate and graduate education at an affordable price. Washington Monthly has consistently ranked USU in the top 10 among public universities for contribution to social mobility, research, and public service.  


Utah State is committed to cultivating a diverse, equitable, and inclusive community where different perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Learn more about USU. 


The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 


About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 


*updated 7/2023

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023


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