Utah State University

Grant & Proposal Coordinator

City Logan Campus
Posted Date 3 weeks ago(11/16/2023 10:58 AM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Program Management & Support
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
30 Hours per Week
College of Engineering
Advertised Salary
Minimum $36,000 at 30 hours per week; Commensurate with experience, plus excellent benefits
Telework Eligible


The College of Engineering at Utah State University seeks a Grant & Proposal Coordinator (initially at ¾ time with potential to become full time depending on workload) to assist in the initiation of grant proposals to various local, state, and federal funding agencies. The position will work closely with the Sponsored Programs Office to help faculty throughout the College of Engineering start their proposal in the grant submission system (Kuali Research), as well as work with Business Services to assist with the proposal budgets. The selected individual's job responsibilities relate to the beginning of the life-cycle of sponsored grants and ensuring the proposal is meeting sponsor requirements and deadlines. Successful candidates will have a working knowledge, or become very familiar with various granting agencies and their respective submission portals, requirements, and procedures. This position will not work on the development or writing of the proposals themselves, but rather coordinating with faculty and other Grant Writers and proposal development staff to assist with an increased volume of sponsored activities through the initiation and submission stages. Excellent communication skills and customer service are critical and necessary.


  • Assist with pre-award/proposal initiation in Kuali Research system.
  • Assist with budget (grant and cost share) set-up, working closely with Business Managers and Financial Officer.
  • Work closely with proposal development specialists and ADR, and assist/train faculty in proposal development requirements, while assisting with the initiation of proposals throughout the college.
  • Ensure proposals are meeting college and departmental requirements for F&A, tuition, student health insurance, etc.
  • Work closely with Sponsored Programs Office to ensure proposal are meeting university requirements and deadlines.
  • Work with Sponsored Programs Accounting and help with post-award support throughout the college.
  • Ensures that projects are delivered on time, within scope, and within budget.
  • Performs miscellaneous job-related duties as assigned by Associate Dean, Dean, or Financial Officer.


Minimum Qualifications

  • Associate degree plus two years of experience; or a bachelor’s degree in a related field; or an equivalent combination of education plus experience.

Preferred Qualifications

  • Knowledge of USU systems such as Kuali.
  • Knowledge of state and federal funding agencies and their respective portals, such as NSF, Grants.gov, etc.
  • Knowledge of grant requirements and budgeting procedures.
  • An ability to work in a fast-paced environment to help meet deadlines for submission.

Knowledge, Skills, and Abilities

  • Knowledge of research and information gathering methods and procedures.
  • Knowledge of grant development, implementation, budgeting, fiscal control, and reporting.
  • Ability to make administrative/procedural decisions and judgments.
  • Ability to coordinate and organize meetings and/or special events.
  • Skilled in the use of personal computers and related software applications.
  • Skilled in organizing resources and establishing priorities.
  • Skilled at records maintenance.
  • Ability to lead and train staff and/or students.
  • Ability to interact with students, faculty and/or staff in a team environment.
  • Ability to gather and analyze statistical data and generate reports.
  • Program specific knowledge, skills, and abilities as described in recruitment notice.
  • Ability to exercise a high level of creativity, decision making, problem solving, and discretion as work is varied and may be undefined.

Required Documents

Along with the online application, please attach/include:

  1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
  2. Cover Letter to be uploaded at the beginning of your application in the Candidate Profile under “Documents 1-10”
  3. Contact information for three (3) professional references to be entered into the Candidate Profile.

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $36,000 at 30 hours per week; Commensurate with experience, plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

The College of Engineering at Utah State University is a regional leader in teaching and research. We are home to the world-famous Utah Water Research Laboratory and the National Science Foundation-funded ASPIRE Engineering Research Center for sustainable electrified transportation. Each year, our college welcomes an average of 2,600 undergraduate and 375 graduate students from around the globe. The college offers six ABET-accredited undergraduate degrees and nine graduate degree programs. In 2021, the college generated $24.7 million in research expenditures. Our award-winning faculty regularly secure competitive funding, and our students excel at national design and scholarships challenges. For more information, please visit: https://engineering.usu.edu/.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant and space-grant university, with a strong commitment to excellence, access, and inclusion. USU serves approximately 27,500 students throughout the state at three residential campuses, eight statewide campuses, and 23 education centers. USU Online has served students from all 50 states and 55 countries for over 25 years, and USU Extension provides outreach and service to all counties in Utah.  


As a land-grant university, USU engages communities and empowers people to lead successful lives of involvement, innovation, and impact. As an R1 research institution, USU provides a high-quality undergraduate and graduate education at an affordable price. Washington Monthly has consistently ranked USU in the top 10 among public universities for contribution to social mobility, research, and public service.  


Utah State is committed to cultivating a diverse, equitable, and inclusive community where different perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Learn more about USU. 


The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 


About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 


* updated 7/2023

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.


The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322


For further information regarding non-discrimination, please visit https://equity.usu.edu/or contact:


U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov


*updated 09/2023


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