Utah State University

Grant/Proposal Development Specialist

City Logan Campus
Posted Date 1 month ago(11/8/2023 1:53 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Program Management & Support
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
100% Time
College of Engineering
Advertised Salary
Minimum $65,000; commensurate with experience, plus excellent benefits
Telework Eligible


The College of Engineering at Utah State University seeks an experienced grant writer/proposal developer (Grant Writer III) to assist in the college and university mission of research. Incumbents will work with various faculty across the College of Engineering in multiple departments to develop and submit large, multidisciplinary, and multi-collaborative grant proposals to a wide range of funding agencies and organizations, including both public and private external entities and internal USU funding sources. Successful candidates will work closely with the Vice President for Research, Sponsored Programs, faculty, and administration. This position will report to the Associate Dean for the College of Engineering and work closely with other proposal development staff within the college.


Exempt positions are eligible for excellent benefits including: 13 paid holidays, earn 22 days of paid vacation leave and 12 days of sick leave per year, 50% tuition reduction for employees and dependents, competitive health benefits packages and a generous contribution into your retirement. View more information here: Summary of Benefits 2023-2024.


  • Prepares and helps submit grant proposals in a timely manner, working collaboratively with the other proposal development staff (which includes another proposal developer and a coordinator), Principal Investigators, SPO, IRB, Business Services, and Compliance Officers as necessary.
  • Researches and identifies potential individual, state, corporate, federal and foundation funding sources.
  • Coordinates, gathers, maintains, and disseminates materials and information to support grant writing by faculty.
  • Networks with other grant personnel to help identify potential grant opportunities.
  • Work with Associate Dean for Research, Financial Officer, Business Services, and other departments, to gather information as well as report to funders on current grant programs
  • Maintains accurate and timely records of research activities; funding logs and reporting deadlines; and grant funding resource materials and publications.
  • Monitors program compliance for continuity as related to contract/grant administration.
  • Provides faculty with professional development training in areas related to preparation of grant proposals. Develops and presents instructional materials.
  • Edits material for structure, completeness, accuracy, consistency, and appropriateness of content, as well as grammar and readability; and meet funding agency deadlines for submission.
  • Acts on behalf of the principal investigator to resolve complex and/or sensitive issues related to the development of the proposal.
  • Additional duties related to proposal development assigned by the Dean, Associate Dean, or Financial Officer.


Minimum Qualifications:

  • Bachelor's degree in a relevant field plus four (4) years of experience or an equivalent combination of education plus experience is required.

Preferred Qualifications:

  • Excellent written communication skills.
  • Excellent knowledge of grant processes and practices.
  • Must be well organized and have a detail-oriented approach.

Knowledge, Skills, and Abilities:

  • Proven experience with a range of small to large grant/proposal development which resulted in funding through governmental (federal, state, other) and private entities/organizations.
  • Demonstrated knowledge of various funding agencies (NSF, DOD, DOE, etc.) and their respective requirements and submission portals.
  • Strong people skills and ability to work closely and collaboratively with faculty, SPO, funding agencies, and other proposal development staff.
  • Knowledge of funding and federal programs and submission deadlines.
  • Knowledge of laws, regulations, agency requirements, and emerging conditions relevant to grants development.
  • Knowledge and understanding of proposal and grant writing procedures and requirements.
  • Skilled at database management.
  • Skilled in the formulation, negotiation, and establishment of complex, integrated contractual arrangements.
  • Ability to develop and present educational programs and/or workshops.
  • Skilled at project management.
  • Ability to make complex administrative/procedural decisions and judgments.
  • Ability to research potential sources of foundation and grant support from local and national funding sources.
  • Ability to work on multiple projects simultaneously.
  • Skilled at technical writing.

Required Documents

Along with the online application, please attach/include:

  1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
  2. Cover Letter to be uploaded at the beginning of your application in the Candidate Profile under “Documents 1-10”
  3. Contact information for three (3) professional references included in the Candidate Profile

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $65,000; commensurate with experience, plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

The College of Engineering at Utah State University is a regional leader in teaching and research. We are home to the world-famous Utah Water Research Laboratory and the National Science Foundation-funded ASPIRE Engineering Research Center for sustainable electrified transportation. Each year, our college welcomes an average of 2,600 undergraduate and 375 graduate students from around the globe. The college offers six ABET-accredited undergraduate degrees and nine graduate degree programs. In 2023, the college generated $40 million in research expenditures. Our award-winning faculty regularly secure competitive funding, and our students excel at national design and scholarships challenges. For more information, please visit: https://engineering.usu.edu/.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant and space-grant university, with a strong commitment to excellence, access, and inclusion. USU serves approximately 27,500 students throughout the state at three residential campuses, eight statewide campuses, and 23 education centers. USU Online has served students from all 50 states and 55 countries for over 25 years, and USU Extension provides outreach and service to all counties in Utah.  


As a land-grant university, USU engages communities and empowers people to lead successful lives of involvement, innovation, and impact. As an R1 research institution, USU provides a high-quality undergraduate and graduate education at an affordable price. Washington Monthly has consistently ranked USU in the top 10 among public universities for contribution to social mobility, research, and public service.  


Utah State is committed to cultivating a diverse, equitable, and inclusive community where different perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Learn more about USU. 


The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 


About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 


* updated 7/2023

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.


The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322


For further information regarding non-discrimination, please visit https://equity.usu.edu/or contact:


U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov


*updated 09/2023


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