Utah State University

Business Assistant III

City Logan Campus
Posted Date 3 weeks ago(11/16/2023 12:37 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Human Resources
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
40 Hours per Week
Business Services
Bus Svs-Education & Human Svs
Advertised Salary
Minimum $42,000; Commensurate with experience, plus excellent benefits
Telework Eligible


The Emma Eccles Jones College of Education and Human Services business services team is seeking a motivated and detail-oriented individual to join us as a Business Assistant III. The Business Assistant will provide transactional support to departments within the college. The position requires excellent interpersonal and communication skills, the ability to balance multiple projects and deadlines, and the desire and capacity to work both independently and collaboratively as part of a productive team. Review of applications will begin November 27, 2023 and will continue until the position is filled.


This position is eligible for excellent benefits including: 13 paid holidays, earn 12 days of paid leave and 12 days of sick leave per year, 50% tuition reduction for employee and spouse, competitive health benefits packages and a generous contribution into your retirement. View more information here: Summary of Benefits 2023-2024


Provide Hiring, Onboarding, and Payroll Services Support:

  • Submit timely and accurate job postings for hourly and benefited positions.
  • Collect required hiring paperwork and complete hiring process for employees.
  • Process electronic personnel action forms to hire, change pay details, terminate employees.
  • Set up hourly employees in time tracking system and support biweekly payroll processes.
  • Set up benefited employees in time tracking/leave system and act as leave manager.

Provide Purchasing Services:

  • Coordinate purchases from faculty/staff.
  • Coordinate with purchasing on contract reviews, bids, request for quotes, etc.

Other Responsibilities:

  • Maintain accurate equipment inventory and assist with annual audit.
  • Process journal vouchers as designated. 
  • Assist with department deposits.
  • Positively engage and attend training and informational meetings provided by Purchasing, HR, Controller's Office, or Business Services


Minimum Qualification

  • Six years of related work experience; or an associate degree/technical training plus four years of related work experience; or a bachelor’s degree in a business field plus two years of related work experience

Preferred Qualifications

  • Working knowledge of Banner HR module
  • Experience processing EPAFs in Banner
  • Familiarity with Banner finance and student modules, Argos, and ServiceNow
  • Previous university experience with knowledge USU policies and procedures

Knowledge, Skills, and Abilities

  • Proactive in resolving issues, setting up processes, and providing high-level customer service.
  • Skilled with computer programs, including spreadsheets, and relational databases.
  • Skilled with basic office equipment, including printers, copiers, and telephone systems.
  • Good organizational skills and attention to detail.
  • Ability to handle sensitive and confidential business data and personal information.
  • Ability to work without supervision.
  • Excellent customer service skills.
  • Tact, discretion, and independent judgment.

Required Documents

Along with the online application, please attach:

  1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
  2. Contact information for three professional references to be provided in the candidate profile
  3. Please be prepared to answer the following questions in the application:
    1. What about this position interests you and why do you think you’re the right candidate for the position?
    2. Please describe your experience with the hiring process.
    3. What do you do if you or a colleague disagree with a policy or procedure?
    4. Tell us about an experience in which you were glad you paid attention to some particular detail.

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $42,000; Commensurate with experience, plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

The Emma Eccles Jones College of Education and Human Services is home to eight departments and is committed to providing the best learning opportunities and educational research in the state of Utah. Our programs are strengthened by an on-campus elementary laboratory school and five stand-alone centers. The college offers clinical services to the community across the human lifespan and provides students with real-world service and research opportunities.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant and space-grant university, with a strong commitment to excellence, access, and inclusion. USU serves approximately 27,500 students throughout the state at three residential campuses, eight statewide campuses, and 23 education centers. USU Online has served students from all 50 states and 55 countries for over 25 years, and USU Extension provides outreach and service to all counties in Utah.  


As a land-grant university, USU engages communities and empowers people to lead successful lives of involvement, innovation, and impact. As an R1 research institution, USU provides a high-quality undergraduate and graduate education at an affordable price. Washington Monthly has consistently ranked USU in the top 10 among public universities for contribution to social mobility, research, and public service.  


Utah State is committed to cultivating a diverse, equitable, and inclusive community where different perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Learn more about USU. 


The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 


About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 


*updated 7/2023

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023


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