Position: Part-Time Office Support for TRIO Upward Bound Program at USU Eastern Campus, Price, Utah

• Monitoring and tracking grant budgets
• Maintaining compliance records for grant objectives
• Tracking student interactions with grant personnel
• Planning events, travel, and ordering supplies
• Scheduling meetings and documenting minutes
• Creating and managing student databases (Excel, BLUMEN)
• Assisting with project reports and Department of Education Annual Performance Reports (APR)
• Providing clerical support as required

Note: This is a grant-funded position, and continued employment is subject to funding availability. (Continuing through 08/2027)

1. Office Management:
   Handle various office tasks like tracking student visits, scheduling meetings, preparing correspondence, and managing travel arrangements. Provide clerical support, assist with special projects, and manage staff expenditures.
2. Grant Maintenance Support:
   Assist the Upward Bound Director in ensuring grant compliance, compiling data from various databases, managing student background information, and generating reports to showcase grant achievements like retention and improved GPA.
3. Participant Recruitment:
   Present program details to potential TRIO Upward Bound participants, explain eligibility criteria, verify applicant eligibility, oversee intake and interviews, and maintain records for grant compliance.
4. Additional Responsibilities:
   Perform other assigned duties as required.

Minimum Qualifications:

• Two years of office experience, an associate degree/vocational training in business or related fields, or an equivalent blend of education and experience.

Preferred Qualifications:

• Higher education or community college background
• Three or more years in a similar office environment
• Experience with federal grant programs
• Work experience involving diverse student populations

Knowledge, Skills, and Abilities:

• Bilingual in Spanish
• Strong organization and work ethic
• Positive attitude and self-initiative
• Quick learner and problem solver
• Critical thinking and adaptability
• Proficiency in Microsoft Office (Word, Excel, Access, Outlook)
• File management expertise, confidentiality maintenance
• Exceptional verbal and written communication
• Self-motivation and adept at multitasking
• Collaborative team player with flexibility

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV” 
2. Cover letter to be typed/pasted at the end of your application  

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds.

Founded in 1888, Utah State University is Utah’s premier land-grant and space-grant university, with a strong commitment to excellence, access, and inclusion. USU serves approximately 27,500 students throughout the state at three residential campuses, eight statewide campuses, and 23 education centers. USU Online has served students from all 50 states and 55 countries for over 25 years, and USU Extension provides outreach and service to all counties in Utah.  

As a land-grant university, USU engages communities and empowers people to lead successful lives of involvement, innovation, and impact. As an R1 research institution, USU provides a high-quality undergraduate and graduate education at an affordable price. Washington Monthly has consistently ranked USU in the top 10 among public universities for contribution to social mobility, research, and public service.  

Utah State is committed to cultivating a diverse, equitable, and inclusive community where different perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

*updated 7/2023

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023