Utah State University

Associate Director

City Logan Campus
Posted Date 3 months ago(1/30/2024 5:18 PM)
Requisition ID
2024-7453
# of Openings
1
Job Locations
US-UT-Logan
Category (Portal Searching)
Management
Position Type
Benefited Full-Time
Job Classification
Exempt
Percent of Time or Hours per Week
100% Time
College
Finance & Administrative Service
Department
Event Services
Advertised Salary
Minimum $65,000; Commensurate with experience, plus excellent benefits
Telework Eligible
No

Overview

The Associate Director of The Office of Events oversees and is responsible for the successful operation of the Coordination Teams and Central Reservations Office within the department of The Office of Events. This position directly oversees the hiring, training, process development and empowerment of the Conference Management, Youth Programs, On-Campus Events, and Central Reservations teams ensuring that USU events “Exceed Expectations”.

 

This position acts as a brand ambassador for the Office of Events and Utah State University and represents service providers, clients and partners across the campus community while building and fostering relationships in accordance with the Mission, Vision and Strategic Direction of the University.

 

Reporting and Supervisory Responsibilities: The Associate Director reports to the Director of The Office of Events. This classification supervises full, part-time, and/or student employees.

Responsibilities

  • Manages the coordination teams including Conferencing, Youth Programs, and On-Campus Event teams as well as Central Reservations Office personnel, including hiring, training, scheduling, disciplinary functions, and all associated duties.
  • Builds and fosters the Office of Events brand as well as that of all relevant campus service providers, partners, stakeholders and public with the goal of a “One Stop Shop” relationship for all events and clients.
  • Develops, evaluates, implements and maintains processes and procedures including data analytics, goal setting, and improvement metrics.
  • Oversees, tracks and ensures professional development for compliance trainings and certifications for all coordination teams.
  • Oversees successful operations of all events for the Office of the President.
  • Collaborates in the development of the annual budgets. Develops and administers team budgets including review and/or approval of expenditures and purchases and financial operations within Coordination Teams.
  • Represents The Office of Events and USU by participating on committees as needed.
  • Ensures accuracy and presentation of client contracts and legal documentation.
  • Performs other duties as assigned.

Qualifications

Minimum Qualifications:

  • Nine years of related experience; OR a Bachelor’s degree plus five years of related experience; OR an equivalent combination of education and experience.
  • Supervisory experience.
  • Ability to work a non-traditional schedule, including some evenings and weekends. Some travel may be required.

Preferred Qualifications:

  • Experience with Conference Management systems and processes
  • Experience with Higher Education
  • Bachelor’s degree in related field
  • Experience with any or all of the following software:
  • EMS software
  • Coursedog software
  • Cvent software
  • Social Tables software

Knowledge, Skills, and Abilities:

  • Excellent customer service skills.
  • Excellent communication skills both written and verbal.
  • Ability to train and supervise employees.
  • Experience in leading a large, fast paced team with complex processes.
  • Skilled in developing and implementing processes, strategies and procedures.
  • Competency in fostering teamwork and partnerships across a wide range of teams and service providers.
  • Knowledge of laws, regulations, codes, methods, and techniques in area of events and customer service
  • Ability to monitor, maintain and improve quality control standards.
  • Skilled in the use of computers and software applications, including Word and Excel.
  • Ability to analyze and interpret financial data and prepare reports, statements, and/or projections.

Required Documents

Along with the online application, please attach:

  1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
  2. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $65,000; Commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

 

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

 

*updated 04/2024

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed