Utah State University

Proposal Development Specialist

City Logan Campus
Posted Date 4 weeks ago(1/26/2024 6:51 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
100% Time
College of Science
Advertised Salary
Commensurate with experience, plus excellent benefits
Telework Eligible


The College of Science, in collaboration with the Office of Research (OR), seeks applications for a Proposal Development Specialist I or II to join our experienced and engaging proposal development team to help faculty generate competitive grant proposals and secure funding for cutting-edge research. The USU College of Science includes the academic departments of Biology, Chemistry and Biochemistry, Computer Science, Geosciences, Physics, along with Mathematics and Statistics.

The Proposal Development Specialist will coordinate and support faculty grant-writing efforts, including multidisciplinary and collaborative proposals, to a wide range of external funding entities (federal, public and private) as well as internal funding sources. This is an on-campus position, or hybrid, or potentially fully remote (if located in Utah).

The Proposal Development Specialist position will be challenging and requires a high-energy, self-starter with excellent technical writing and oral communication skills. Faculty in the College of Science have varying degrees of familiarity with the proposal development process. Consequently, the successful applicant must also be able to provide training and mentoring on proposal writing and development, particularly for new faculty. On-going employment is contingent upon performance, need, and availability of funding. This position will be hired as either a Proposal Development Specialist or Proposal Development Specialist II depending on qualifications and duties assigned. 


  • Work with faculty to prepare, manage, and submit proposals in a timely manner, working closely with the Office of Sponsored Programs, business services representatives, and other university compliance offices
  • Work with all faculty to develop proposal budgets and budget justifications
  • Ensure proposal and budget compliance with institutional requirements, including necessary tuition, stipend, and other institution fees
  • Prepare and manage proposal packages in electronic submission portals
  • Work closely and collaboratively with the Office of Research
  • Collect the required subaward documentation from collaborating institutions at the time of proposal preparation
  • Identify potential funding opportunities and work with faculty to develop competitive responses
  • Acquire and maintain up-to-date knowledge of internal and external funding opportunities (federal, state, and private/foundation/corporate) relevant to college faculty, seek out and match funding opportunities to faculty research and creative activity interests, and interpret opportunities for faculty
  • Have working knowledge of grant application guidelines, evaluate sponsor criteria and priorities, and interpret agency requirements for major funders including NSF, USDA, NIH, DOE, and DOD
  • Assist faculty, especially junior faculty, in targeting competitive and multi-institution proposals by assisting them with their applications to these funding opportunities, including proposal development and editing of proposal content and budgets
  • Develop or refine organizational boilerplate materials (facilities, data management, etc.) and develop new content to assist faculty in proposal writing


Minimum Qualifications:

  • This position will be hired as either a Proposal Development Specialist or Proposal Development Specialist II depending on qualifications and duties assigned:
    • For a Proposal Development Specialist: 4 years of related work experience OR a Bachelor's degree OR an equivalent combination of education and experience
    • For a Proposal Development Specialist II: 6 years of related work experience OR a Bachelor's degree plus 2 years of related work experience OR an equivalent combination of education and experience
  • Proposal experience with federal, state, or private funding sources
  • Demonstrated ability to simultaneously work on multiple projects with fixed deadlines and ability to re-prioritize tasks as needed to successfully meet all deadlines

Preferred Qualifications:

  • Experience working with faculty at institutions of higher education
  • Experience with editing, integrating writing styles and coordinating grant proposal submissions
  • Grant-related work experience in a higher-education setting involving multiple units/organizations
  • Experience with grants.gov, research.gov (old Fastlane system), or other grant management and grant identification systems
  • Experience with proposal submission for major granting agencies in areas related to science (NSF, NIH, USDA, DOE)
  • Experience with budget development for externally-funded proposals
  • Experience in project management

Knowledge, Skills, and Abilities:

  • Advanced proficiency in MS Word, Excel, and Adobe, with basic working proficiency in PowerPoint
  • Ability to facilitate proposal development by faculty with diverse backgrounds and experience across departmental, disciplinary, and institutional boundaries
  • Customer service skills

Required Documents

Along with the online application, please attach:

  1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"
  2. Name and contact information for 3 professional references to be entered into Candidate Profile
  3. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant and space-grant university, with a strong commitment to excellence, access, and inclusion. USU serves approximately 27,500 students throughout the state at three residential campuses, eight statewide campuses, and 23 education centers. USU Online has served students from all 50 states and 55 countries for over 25 years, and USU Extension provides outreach and service to all counties in Utah.  


As a land-grant university, USU engages communities and empowers people to lead successful lives of involvement, innovation, and impact. As an R1 research institution, USU provides a high-quality undergraduate and graduate education at an affordable price. Washington Monthly has consistently ranked USU in the top 10 among public universities for contribution to social mobility, research, and public service.  


Utah State is committed to cultivating a diverse, equitable, and inclusive community where different perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Learn more about USU. 


The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 


About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 


*updated 7/2023

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023


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