We're seeking a dynamic Office Assistant to join our team and provide essential administrative support to the Director of Students. In this role, you'll be responsible for managing office tasks, coordinating travel arrangements, and reconciling purchases. Your contribution will be pivotal in ensuring the seamless operation of the department and fostering effective communication with both internal and external stakeholders.

Responsibilities:

• Train and guide hourly student staff in their tasks.
• Perform general office duties:
  • Answer phones, direct calls, and take messages.
  • Enter data and maintain files.
  • Assist with basic correspondence and copying.
  • Handle travel arrangements and purchase reconciliations.
  • Order and distribute office supplies.
  • Help plan and execute events and programs.
• Perform other assigned duties.

Minimum Qualifications:

• High school diploma/GED or aptitude is required, along with at least one year of college.
• Previous administrative support or secretarial experience.

Preferred Qualifications:

• Associate degree, preferably with a degree related to the field of education, business, or counseling.
• Experience with higher education office procedures and protocols is desirable.
• Familiarity with using AI software or the ability to learn.
• Experience working in a higher education environment.
• Experience working with various student populations and demographics, handling student matters, and organizing events and programs is also beneficial.
• Prior experience in a similar role or in student affairs, counseling, or related areas can be advantageous.

Knowledge, Skills, and Abilities:

• Proficient in computer use and standard office applications.
• Familiarity with office equipment like printers and copiers.
• Strong organizational skills to manage tasks and deadlines.
• Excellent verbal and written communication skills.
• Ability to handle confidential information discreetly.
• Exceptional customer service skills.
• Problem-solving and critical thinking abilities.

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV” 
2. Cover letter to be typed/pasted at the end of your application  

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds. 

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

*updated 04/2024

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023