The Program Assistant – Center Administration (Program Assistant SR) performs program-related and/or administrative functions in support of the center’s administrators, faculty, academic, and/or research staff, programs, and events. This position reports directly to the Administrative Director and may supervise student employees.

Provide High-level Daily Support to Various Groups within the Center:

• Manage schedules/calendars, schedule meetings, and provide necessary meeting support.
• Greet and direct center visitors.
• Perform onboarding tasks for new center faculty, staff, and students. Initiate and maintain individuals’ access to center’s many tools/systems, building access, and information.
• Participate in development and implementation of center policies and procedures; Provide training, instruction, and/or consultation to students, faculty, and/or staff.
• Assist with annual report data collection, excel table formatting.

Coordinate Center Activities/Conferences:

• Plan, arrange, and manage as necessary - registration, lodging blocks, catering, promotional emails/materials, travel arrangements, communicate with presenters tracking receipt and placement of materials on website and in print materials.

Purchase Lab Supplies:

• Make weekly purchases of requested lab supplies.
• Document receipt of items.
• Upload receipts to USU system.

Minimum Qualifications:

• Six years of related experience; or an associate degree plus four years of experience; or a bachelor’s degree plus two years of experience is required.

Preferred Qualifications:

• Event Planning/Management Experience

Knowledge, Skills, and Abilities:

• Strong computer skills, including proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint).
• Ability to work effectively in a fast-paced, demanding office, and manage multiple tasks and deadlines in a timely, effective, and detail-oriented manner.
• Effective organization and problem-solving skills, with the ability to work independently with limited supervision.
• Excellent interpersonal and proven customer service skills maintaining a positive friendly attitude with the ability to communicate in a professional manner with the university community, state officials, and International attendees.
• Ability to make administrative/procedural decisions and judgments.
• Ability to create, compose, and edit written materials.
• Ability to maintain a high knowledge of supplies, equipment, and/or services ordering and inventory control.
• Knowledge of office management principles and procedures.
• Ability to foster effective working relationships within a team environment.
• Knowledge of university policies and procedures preferred by not required.

Along with the online application, please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"
2. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Employees typically work in an office environment and are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. However, in certain instances employees may work outdoors and may not be protected from weather conditions. Employees nearly continuously sit and often use repetitive hand motions.

The Advancing Sustainability through Powered Infrastructure for Roadway Electrification (ASPIRE) Engineering Research Center is primarily funded through grants and research projects with various federal, state, and private entities. The center includes over 300 participants across nine universities and more than 50 industry and stakeholder partners.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

*updated 04/2024

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023