The Center for the School of the Future (CSF) is searching for a Staff Assistant III. The incumbent will perform a variety of administrative support, secretarial and/or public relations duties for the CSF executive director, associate director, and the overall CSF team in achieving its organizational mission.

This position includes excellent benefits such as 13 paid holidays; 12 days of vacation and 12 days of sick leave per year; 50% tuition reduction for employee, spouse, and dependents; competitive health benefits packages and a generous contribution toward your retirement. View more information here: Summary of Benefits 2023-2024.

Daily Operations

• Provides reception duties for the CSF, answers phones, greets guests, receives and distributes mail/packages and fields questions from constituents.
• Provides administrative support, which includes: scheduling appointments, meeting preparation and minutes, and other duties as needed.
• Prepares letters and other documents as needed; routes documents for signatures as needed.
• Maintains Director and Associate Direct calendars.
• Maintains accurate information on college website and USU directory.
• Maintains office supply inventory and ordering, filing, and initiate tasks to resolve issues.
• Coordinates facility and key requests for CSF.
• Assists with event and meeting planning which includes securing venues, catering, invitations. and facilitating at the event, which may require early, late, or weekend work hours.
• Coordinates travel for CSF employees/events and uses purchasing card as needed.
• Coordinates workshops and online courses supporting enrollment, event planning, speaker support and related activities. Receives and processes registrations, collects and receipts funds (credit/debit and check transactions), reconciles with school districts and other agencies as needed.
• Liaisons with business services as needed.
• Other duties as assigned.

Public Relations

• Researches, writes, edits, and develops electronic and printed communication materials to enhance the image and reputation of CSF.
• Works with Emma Eccles Jones College of Education and Human Services (EEJCEHS) PR & Marketing team to ensure that publications and materials are compliant with USU’s branding and Visual Identity program.
• Works with the executive director and associate director to develop an annual CSF visibility and marketing goals, and will then independently design, and propose a multi prong plan to achieve these goals, including development of a data collection system to assess progress toward goals. This plan will pre-identify key decisions to be made to accelerate progress toward the goals and will identify scheduled progress checks across the respective year. The staff assistant III will seek input and final approval of the plan from Director and Associate Director, and will then lead implementation of the plan, and report on progress toward plan goals, and propose acceleration actions as per the plan description.  
• Monitors content on social media pages, such as Facebook, Instagram, and Twitter.  Works with CSF administration and/or EEJCEHS PR & Marketing team to respond appropriately and promptly to questions and comments and address content issues.

Minimum Qualifications

• Four years of secretarial or office-related experience; OR a certificate of completion of Business Administrative Support program plus two years of experience; OR an Associate’s degree plus two years of experience; OR a Bachelor’s degree plus one year of experience.
• Good understanding of the English language; excellent written communication skills, including spelling, grammar, and letter writing; excellent proofreading skills.

Preferred Qualifications

• Experience working in higher education.
• Experience working in public education.
• Knowledge of USU public relations policies.

Knowledge, Skills, and Abilities

• Skilled with computer programs and related software.
• Excellent critical thinking skills.
• Skilled in creative problem solving.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Knowledge of University policies and procedures.
• Excellent customer service skills.

Along with the online application, please attach:

• Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
• Contact information for three professional references to be entered in the Candidate Profile
• Cover letter to be typed/pasted at the end of your application

Please do not upload any documents other than your resume to your candidate profile. You will be instructed to type/paste the cover letter into the end of your application. 

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

The Center for the School of the Future (CSF) was established by the Utah Legislature at Utah State University to drive meaningful statewide reforms to public education focused on improving K-12 student learning. CSF staff recognize that schools are established to prepare children to flourish in a democratic society, and in an increasingly global economy. The mission of CSF is to produce equitable educational supports to liberate all students from limited life opportunities by animating their educational assets. To achieve this critical educational outcome for students, we are collaborating around important issues of teacher pipeline, high achieving schools, and empirically validated instructional practices.

The Emma Eccles Jones College of Education and Human Services is home to eight academic departments and is committed to providing the best learning opportunities and educational research in the state of Utah. Our programs are strengthened by an on-campus elementary laboratory school and five stand-alone centers. The college offers clinical services to the community across the human lifespan and provides students with real-world service and research opportunities.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

*updated 04/2024

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023