Utah State University

Director of Track & Field/Cross Country Operations

City Logan Campus
Posted Date 2 weeks ago(6/5/2024 4:55 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
100% Time
Men's Track & Field
Advertised Salary
Commensurate with experience, plus excellent benefits
Telework Eligible


The Director of Track & Field/Cross Country Operations (Athletic Operations Coordinator) works directly with the Head Track and Cross Country Coach.  They are responsible for team travel, practice scheduling, facility management, budget tracking, meet management, recruiting, and other assigned duties. This position will also act as a liaison within other units of the Department of Intercollegiate Athletics at Utah State, as well as with the Cache Valley and Utah State University communities.  The primary responsibilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties.



  • Budget
    • Budget forecasting.
    • Track expenditures for budget.
    • Responsible for team expense travel reports.
    • Liaison with the Utah State University Athletics Business Office.
  • Liaison to USU Department of Transportation and Parking Services, Equipment, Video, Alumni and Public Relations, Visiting Team and Student-Athlete Affairs
  • Office Management
    • Liaison for newly hired and departing coaches.
    • Maintain monthly updates of current roster contact information.
    • Maintain files for current and past players.
    • Special projects and requests.
    • Coordinate staff meetings.

Team Travel

  • Accountable for team travel budget ensuring team travel is within approved budget.
    • Responsible to schedule all travel to ensure team arrives for competitions.
    • Schedule all hotels, flights and buses as necessary.
    • Order all meals to ensure proper feeding of student-athletes while following University and department policies.
    • Distribute communication on travel.
    • Approve all player and coach pass list needs in conjunction with NCAA policies.


  • Scheduling meeting spaces/facilities for team meetings, practice and other needs that may arise
  • Liaison with Events staff for home competitions 
  • Organizing and track team locker room lockers


  • Assist Head Coach is all aspects of team practices and workouts
  • Write and direct workouts as assigned
  • Build and maintain positive relationships with student-athletes
  • Meet weekly with designated student-athletes


  • Accountable for recruiting travel while adhering to budget
  • Finding and contacting recruits
  • Coordination of official visit planning
  • Accountable for recruiting budget and adhering to budget
  • Responsible for recruiting database and documenting recruits
  • Accountable for filing all NCAA and University paperwork for official and unofficial recruiting visits.


Minimum Qualifications:

  • Bachelor's Degree; OR relevant education and experience may be substituted as appropriate.
  • Experience as a staff member in the areas of operations or coaching.
  • Technical proficiency.
  • Experience with NCAA Division I Intercollegiate programs.
  • Excellent interpersonal skills.
  • Professional demeanor.
  • Demonstrated commitment to Utah State University Intercollegiate Athletics Core Values: Integrity, Excellence, Teamwork, Diversity, Creativity, Accountability and Loyalty.

Knowledge, Skills and Abilities:

  • Exceptional listener and communicator who effectively conveys information verbally and in writing.
  • Strong organizational skills.
  • Attention to detail.
  • Ability to effectively prioritize and juggle multiple projects.
  • Ability to adapt to changing conditions or work assignments.
  • Excellent interpersonal abilities.
  • Cultural sensitivity and an ability to build rapport with a diverse workforce in multicultural settings.
  • Team player who excels at building trusting relationships with customers and co-workers.
  • Productive worker with solid work ethic who exerts effort in successfully completing tasks.
  • Dependable, responsible contributor committed to excellence and success.
  • Self-starter who takes initiative with minimal supervision.
  • Willingness to learn new skills or techniques.

Required Documents

Along with the online application, please attach:

  1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
  2. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits


The environment and physical requirements may change depending on the specific function of the work each department performs. Incumbents may be in both indoor and outdoor environments. Indoors, in an office space, event space, or public space are protected from weather conditions, but not necessarily from temperature changes.


Outdoors, incumbents may not be protected from weather conditions and may be exposed to extreme heat and extreme cold. Bending, crawling, and crouching may be required. Incumbents may be required to lift, push, and/or pull objects up to 50 pounds and be required to walk and/or stand for long periods of time.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.


Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 


The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 


About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 


*updated 04/2024

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023


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