Utah State University

Police Evidence, Property and Records Coordinator

City Logan Campus
Posted Date 1 month ago(6/12/2024 4:52 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
100% Time
Operational Strategy
Public Safety
Advertised Salary
Minimum $55,000; commensurate with experience, plus excellent benefits
Telework Eligible


This position directly oversees Utah State University Police Department Property & Evidence, as well as Records management needs. This position will perform property technician duties, such as receiving documents or other evidentiary materials, safely and securely store evidentiary objects, monitor, and properly release/dispose of all applicable evidence in control of the police department. In addition, serve as the departmental Records Custodian and Quartermaster.


The role will be responsible for tracking and maintaining departmental records via applicable database or hard copy preservation, as well as document or video redaction. The position issues, maintains and documents the disposition of police department owned property when assigned to department personnel.


This role will set goals and performance expectations in harmony with Utah State University Police Department objectives. In association with departmental command staff, this position will create deadlines, organize workflow, ensure that other employees understand their associated responsibilities as related to property, evidence, and records, designate role applicable tasks, and monitor departmental equipment.


This position reports to the Police Captain.


  • Plan and direct all daily activities, functions and assignments for proper police evidence, property, and records management.
  • Monitor storage space and related equipment ( e.g. freezers), as well as put in work orders as needed.
  • Create and maintain a positive team work environment.
  • Develop and maintain consistent written and all-inclusive training curriculum on proper evidence handling and property storage expectations.
  • Understand and adhere to state and federal laws on property storage, release, and disposal.
  • Be a resource for federal and state regulations, as well as University Policies.
  • Reviews present and future operational needs for their area.
  • Reviews property storage related documents, forms, logs, and reports from submitting personnel.
  • Maintain databases, documentation of property disposition, official records, and other pertinent documents.
  • Maintain coordination between assigned area and Police, Security Staff and the Dispatch Center.
  • Manage and maintain equipment issued to staff and report subsequent non- functionality.
  • Receives and documents evidence and property materials; logs and records data in accordance with established procedure.
  • Labels, stores and secures property or evidence including weapons and narcotics; provides related access to authorized persons, and maintains applicable entry logs.
  • Disposes of property after adjudication or written release from officer by releasing to owner, destroying or selling property according to established procedures; photographs evidence before destruction as necessary.
  • Receives lost and found property; tries to locate/notify owner; documents and releases to owner after confirming identification.
  • Stores records according to set retention schedule, then sends to state archives for permanent storage.
  • Performs redaction of departmental body worn camera footage and written reports in accordance with state and federal law, as well as departmental policies.
  • Coordinates with USU Legal Affairs on public record requests and releases.
  • Arranges transport of evidence to the state laboratory for scientific examination and/or film development.
  • Orders, stores and issues inventory of supplies and equipment to personnel, such as uniforms, radios, computers, and department forms.
  • Maintains service logs and makes arrangements for maintenance and/or repair of department equipment and vehicles.
  • Coordinates damage and loss claims with State and University Risk Management.
  • Maintains applicable level of UCIJS Operator Certification to perform inquiries for firearms ownership.
  • Maintains an active login with the Bureau of Alcohol, Tobacco, Firearms and Explosives.
  • Perform miscellaneous job-related duties as assigned.


Minimum Qualifications:

  • Experience in proper handling of evidence and storage, distribution and accountability of materials, supplies, and equipment.
  • Knowledge of laws and procedures related to the handling of evidence.
  • Knowledge of record management techniques.
  • General knowledge of police equipment and related maintenance.
  • Skill in keeping complete and accurate records.
  • Computer and database operation skills.

Preferred Qualifications:

  • Previous law enforcement experience with property and evidence oversight.
  • Experience in policing or property management work in a Higher Education setting.
  • Personal knowledge of and experience with the USU Community.
  • Knowledge of and experience in the redaction of document and video records.
  • Associates Degree or higher in a closely related field of study.
  • Two years experience as a supervisor or area coordinator.
  • Cash handling experience.

Knowledge, Skills, and Abilities:

  • Skilled in the use of computers and law enforcement software programs.
  • Possess applicable related record maintenance skills.
  • Skilled in organizing resources and establishing priorities.
  • Ability to analyze and solve problems.
  • Ability to make administrative/procedural decisions and exercise sound judgment.
  • Ability to train and supervise employees; including, organizing, prioritizing, and scheduling work assignments.
  • Ability to foster a cooperative and respectful work environment.
  • Possess employee development and performance management skills.
  • Exercise excellent communication skills, both up and down chain of command.
  • Ability to offer clear support to staff in field-related areas.

Required Documents

Along with the online application, please attach:

  1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"
  2. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $55,000; commensurate with experience, plus excellent benefits


The environment and physical requirements may change depending on specific function of the work each unit supervises. Incumbents may be in both indoor and outdoor environments. Indoors, in an office space, event space, or public space are protected from weather conditions, but not necessarily from temperature changes. Incumbents often use repetitive hand motion (such as typing).


Outdoors, incumbents are not protected from weather conditions and may be exposed to extreme heat and extreme cold. Additionally, indoor or outdoor work environments may include being confined or in narrow spaces for periods of time. The incumbent may also be exposed to loud noises, vibrations, from equipment, and conditions that may affect the respiratory system, such as fumes, odors, dusts, mists, gases, and poor ventilation. Bending, crawling, and crouching may be required. Incumbents may be required to lift, push, and/or pull objects around 50 pounds and be required to walk and/or stand for long periods of time. Incumbents nearly continuously listen, hear, and talk.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.


Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 


The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 


About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 


*updated 04/2024

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023


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