Utah State University

Coordinator SR (Projects)

City Logan Campus
Posted Date 1 month ago(6/12/2024 1:48 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
40 Hours per Week
Facilities Operations
Advertised Salary
Dependent upon experience, plus excellent benefits
Telework Eligible


This position (Coordinator SR) supports USU Facilities with administrative and coordination support of the Minor-Projects, Preventative-Maintenance/Asset-management, and Operations groups. The successful candidate will assist in organizing campus-wide remodeling and maintenance projects by coordinating estimates, budgets, and approvals utilizing CMMS. This position will develop and maintain reports to track progress of projects and improve efficiency and coordination between trades.  Additionally, this position provides administrative support to the Operations Manager and Preventative Maintenance Staff, assists in analyzing and coordination of preventative maintenance, and assist in the collection and composition of information for Facility Condition Analysis and state reporting.


  • Coordinate work orders and estimates with USU Trades
  • Coordinate HazMat evaluation with Facilities Safety Manager
  • Compile project proposals and coordinate approvals with campus clients
  • Verify project approvals with University Space Committee, Architectural Review Committee, etc.
  • Coordinate project set-up and budgets with Facilities Customer Service
  • Coordinate contracting and purchase-orders with consultants, sub-contractors, and vendors
  • Process project-related p-card transactions and receipts
  • Monitor project budgets and coordinate billing with Business Services
  • Compile weekly summaries and status reports as needed
  • Coordinate project close-out with USU Trades
  • Assist in asset integration and preventative maintenance scheduling
  • Assist in as-builts/floor-plan integration with Facilities Archive
  • Assist with building life cycle analysis
  • Assist with Data validation or input in CMMS
  • Performs miscellaneous job duties as required.

Develops and enhances a cooperative team within the work group and Facilities departments. Supports other employees, fostering a cooperative atmosphere; contributes in team/staff meetings in a productive way. Self-motivated to take the lead in ownership of responsibilities.


Minimum Qualifications:

  • Six years of experience; or an associate degree plus four years of experience; or a bachelor’s degree plus two years of experience or an equivalent combination of education plus experience is required. 
  • Knowledge of computer systems and ability to establish computer programs for data tracking
  • Efficient in the use of reporting and data processing software such as (excel, power BI, etc.)
  • Excellent written and verbal communication skills
  • Excellent interpersonal skills

Preferred Qualifications:

  • Knowledge of preventative maintenance and workplace scheduling techniques
  • Basic accounting knowledge and experience
  • Experience using CMMS software to facilitate and process maintenance operations
  • Knowledge of construction and the building trades

Knowledge, Skills, and Abilities:

  • Knowledge of academic building systems and construction
  • Experience with Excel, Power BI and Microsoft office suite
  • Skill in organizing and planning strategies to establish programs and procedures
  • Skill in leading the work of others
  • Skill in the use of personal computers and related software applications
  • Skill in managing budgets to ensure proper accounting and allocation
  • Ability to prioritize assignments and work independently
  • Ability to make clear and professional presentations to Directors and Managers
  • Ability to communicate effectively in both written and oral form


This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.

Required Documents

Along with the online application, please attach:

  1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
  2. Cover Letter to be typed/pasted into a text box at the end of the application

**Document size may not exceed 10 MB.**

Advertised Salary

Dependent upon experience, plus excellent benefits


Employees often work in an office environment and are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. They will also work outdoors and on constructions sites and may not be protected from weather conditions. Employees could be exposed to hazardous chemicals.  Employees often use repetitive hand motion.  Bending, stooping and lifting up to 40 pounds is required. Employees nearly continuously listen, hear, and talk.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.


Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 


The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 


About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 


*updated 04/2024

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023


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