Utah State University

Staff Assistant II - Weber County

City Weber County
Posted Date 1 month ago(6/13/2024 1:36 PM)
Requisition ID
2024-8004
# of Openings
1
Job Locations
US-UT
Category (Portal Searching)
Administrative/Clerical
Position Type
Benefited Full-Time
Job Classification
Non-Exempt
Percent of Time or Hours per Week
40 Hours per Week
College
Extension
Department
County Operations Reporting & Eval
Advertised Salary
Commensurate with experience, plus excellent benefits
Telework Eligible
No

Overview

Under close supervision of the assigned Utah State University (USU) Extension faculty and the lead office specialist, this position (Staff Assistant II) performs a variety of routine and specialized clerical work requiring skills in verbal and written communication, public relations, and organization. The position requires being a part of an office team that strives to accomplish the mission of USU Extension, which is to provide applied research-based information to the public.

Responsibilities

  • Performs office duties, including answering phones, directing calls to appropriate parties, data entry, filing, appointment scheduling, and other general duties as assigned. Most of this work will be during business hours, however, some evenings and weekend work may be required.
  • Provides administrative support, including scheduling appointments, coordinating meetings/conferences, sending newsletters and other email correspondence on behalf of horticulture and agriculture-related programs.
  • Greets visitors, handles their inquiries, and directs them to the appropriate persons according to their needs.
  • Sorts, screens, and distributes incoming and outgoing mail.
  • Composes and word-processes various standard documents, correspondence, and reports as well as taking minutes at meetings as requested.
  • Update website and social media content, as needed.
  • Uses software programs such as word processing and spreadsheet software, Publisher or PowerPoint software to create fliers, receives and processes enrollments; establishes and maintains an office filing system; enters and retrieves data relating to mailing lists, labels, and reporting data; maintains records, files, indexes, databases, etc.
  • May provide non-business related support for departmental programs and projects.
  • Compiles research data, and prepares papers for consideration and presentation.
  • Reports maintenance needs of office equipment or other building needs.
  • Performs miscellaneous job-related duties as assigned.
  • Maintain budget spreadsheets and reconcile monthly with University reports.
  • Assist with purchasing supplies for programming, when needed.
  • Fill out and submit USU forms and documentation as required for financial responsibilities, travel and other forms as needed.
  • Assist with travel authorization and reimbursement, as needed.
  • Responsible for proper cash handling, ensuring deposits into proper checking accounts within a timely manner, and managing payments/reimbursements and related expenses.
  • Organize and store receipts and other documents per policy guidelines.

Qualifications

Minimum Qualifications:

  • Two years of increasingly responsible experience in clerical work or an associate degree/post-secondary training or related certificate is required; work experience must be appropriate to the position to be filled. An equivalent combination of education and experience may be considered.
  • Must pass a Utah Applicant Background Check.
  • Ability to travel within the county required – Must possess a valid Utah driver’s license and insured automobile or access to transportation.
  • Those selected for interview will be required to demonstrate selected office skills as part of the interview process.

Preferred Qualifications:

  • Some knowledge of the mission and purpose of the Cooperative Extension System.
  • Education/experience in social media for business purposes.
  • Experience with evaluation, website management, and event management programs.
  • Ability to speak basic conversational Spanish.

Knowledge, Skills, and Abilities:

  • This position requires a person who is very detail-oriented with strong editing and proofreading skills and requires proficiency in Word, Excel, PowerPoint, Publisher, website management, and related programs. Working knowledge of modern office practices and procedures; interest in horticulture and agricultural programs.
  • Ability to perform a variety of clerical work requiring some exercise of independent judgment. Ability to multitask and set priorities; ability to follow written and verbal instructions. Ability to establish and maintain effective working relationships and communications, including stressful situations with employees, other departments, and the general public.
  • Demonstrate proficient computer skills in Microsoft Office, data management, email, social media, online storage programs, and internet. Learn to operate new office technologies as they are developed and implemented.
  • Skilled with basic office equipment, including printers, copiers, and telephone systems.
  • Good organizational skills.
  • Strong verbal and written communication skills.
  • Ability to handle sensitive and confidential business data and personal information.
  • Ability to work without supervision.
  • Knowledge of University policies and procedures.
  • Excellent customer service skills.

Required Documents

Along with the online application, please attach:

  1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"
  2. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. 

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

 

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

 

*updated 04/2024

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023

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