Utah State University Extension Davis County is seeking an administrative assistant (Staff Assistant II) for the Botanical Center, Horticulture and Pesticide Safety programs. This is an in-office position that also works with the other departments and administrative assistants in a team approach to accomplishing common goals.This position reports to County Director and is supervised by the USU Botanical Center director.

• Perform office duties including answering phones, directing calls to appropriate parties, data entry, filing, appointment scheduling, and other general duties as assigned.
• Provide administrative support including scheduling appointments, coordinating meetings/conferences, and maintaining/ordering office supplies.
• Provide information and direction for emails, visitors and provide resources and information about classes and events.
• Sort, screen, and distribute incoming and outgoing mail.
• Make, process, and reconcile deposits.
• Submit travel expenses and reimbursements.
• Submit receipts for P-card purchases and expenses in timely manner.
• Composes and word-processes various standard documents, correspondence, and reports.
• Maintain building calendar and schedule buildings/rooms for meetings and events as requested.
• Proofread and edit written materials as requested by faculty and office personnel.
• Submit and request vendor set-up through PaymentWorks, and request payments through ServiceNow.
• Support and assist Botanical Center Director as requested with assistance in planning, organizing, and providing support for public events.
• Request and make monthly maintenance and utility payments for the Botanical Center.
• Support and assist Horticulture Faculty Member with horticulture programs including the Master Gardener Program.
• Support and assist Pesticide Safety Education Program Director as requested with assistance for events, financial requests and payments, and scheduling events and meetings.
• Performs miscellaneous job-related duties as assigned.

Minimum Qualifications:

• Two years of experience in an office setting or/and associated/vocational degree.
• Willingness to work as a team member in accomplishing common goals.
• Understanding of/or willingness to learn the university system.
• Strong work ethic.
• Be in the office during normal business hours.

Preferred Qualifications:

• Five years’ experience in an office setting with similar functions.
• Associate’s degree in office or business administration.
• Knowledge of Botanical Centers and Extension at a land grant university.
• Knowledge, Skills, and Abilities:
• Skilled with computers and related software.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Knowledge of University policies and procedures
• Excellent customer service skills.

Along with the online application, please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"
2. Name and contact information for 3 professional references to be entered into Candidate Profile
3. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

Utah State University Botanical Center, located in Kaysville, Utah, guides the conservation and wise use of plant, water, and energy resources through research-based educational experiences, demonstrations, and technology.

At USU Botanical Center you can find educational opportunities for children and adults. The Botanical Center also features a much-loved urban fishery, walking and biking trails, wetland areas that support birds and other wildlife, multiple volunteer-tended gardens, an arboretum and a full schedule of classes, workshops, educational field trips and other events.

Utah State University Extension Davis County provides research-based programs and resources with the goal of improving the lives of individuals, families and communities throughout Davis County and Utah. USU Extension operates through a cooperative agreement between the United States Department of Agriculture, Utah State University, and county governments.

Founded in 1914 as part of the Smith-Lever Act, USU Extension plays a primary role in helping Utah State University fulfill its land-grant mission. Though more than 100 years old, USU Extension is as vital as ever, and perhaps even more so, due to the increased diversity and complexity of the issues people encounter today. The integration of teaching, research, and public service enables USU Extension to respond to critical and emerging issues with research-based, unbiased information.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

*updated 04/2024

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023