The Director of Operations and Assistant Coach (Athletic Operations Coordinator II) for Utah State Women’s Volleyball is a key contributor to the success of the program, providing both logistical and administrative support as well as on-court coaching. This individual must be highly organized, adaptable, and capable of effective communication with diverse audiences. The position involves handling the operational aspects of the program while assisting in the training, mentoring, and development of student-athletes under the direction of the Head Coach.

Operational Responsibilities

• Oversee the scheduling and operations of team practices, visiting team logistics, and home game logistics.
• Manage team communication, scheduling, and organization using Teamworks or similar platforms.
• Coordinate all team travel logistics, including transportation, accommodations, and meals for a 20+ person travel party.
• Provide logistical support for recruiting travel for coaches, ensuring compliance with NCAA and university policies.
• Create and manage the volleyball program's operational budget, including forecasting and expense tracking.
• Oversee purchases, contractual agreements, and associated budgets for camps and clinics.
• Serve as the program’s point of contact for various departments, including:
• Ticket Office
• Equipment Manager
• Facilities Management
• Marketing
• Event Management
• Travel Coordination
• Media Relations
• Information Technology
• Compliance Office

Administrative Duties

• Liaison with the Utah State University Athletics Business Office to track expenditures and manage expense reports.
• Maintain updated roster and contact information for current and past players.
• Coordinate onboarding for newly hired coaches and manage transitions for departing staff.
• Organize and coordinate staff meetings and special projects as assigned.

Team Travel

• Plan, coordinate, and oversee all aspects of team travel within the approved budget, including flights, hotels, buses, and meals.
• Ensure proper communication of travel itineraries and adherence to NCAA policies for travel pass lists.
• Distribute per diem funds and oversee expense reporting for team trips.

Facilities and Equipment

• Schedule team meetings, practices, and facility needs in coordination with the Events staff.
• Organize and maintain locker room assignments and equipment inventory.

Assistant Coach Duties

• On-Court Coaching:
  • Assist in planning and conducting practices, drills, and conditioning sessions.
  • Provide individualized skill development and feedback for athletes.
  • Support the development and implementation of game strategies.
• Recruiting:
  • Identify and evaluate prospective student-athletes.
  • Develop relationships with recruits, coaches, and parents through calls, emails, and visits.
  • Ensure all recruiting activities comply with NCAA and institutional regulations.
• Mentorship and Player Development:
  • Foster a positive and inclusive team culture.
  • Monitor academic progress and provide support for student-athletes in collaboration with academic advisors.
  • Address player concerns and contribute to their holistic development.
• Other Duties:
  • Attend and contribute to staff meetings, strategy sessions, and film reviews.
  • Represent the program at university and athletic department events.

Minimum Qualifications:

• Bachelor's Degree. Relevant education and experience may be substituted as appropriate.
• Experience as a staff member in the areas of operations or coaching.
• Technical proficiency.
• Professional demeanor.
• Demonstrated commitment to Utah State University Intercollegiate Athletics Core Values: Integrity, Excellence, Teamwork, Diversity, Creativity, Accountability and Loyalty.

Preferred Qualifications

• Previous experience in volleyball coaching or operations, preferably at the collegiate level.
• Experience with NCAA Division I Intercollegiate programs.
• Knowledge of NCAA compliance regulations.

Knowledge, Skills, and Abilities

• Exceptional listener and communicator who effectively conveys information verbally and in writing.
• Strong organizational skills.
• Attention to detail.
• Ability to effectively prioritize and juggle multiple projects.
• Ability to adapt to changing conditions or work assignments.
• Excellent interpersonal abilities.
• Team player who excels at building trusting relationships with customers and co-workers.
• Productive worker with solid work ethic who exerts effort in successfully completing tasks.
• Dependable, responsible contributor committed to excellence and success.
• Self-starter who takes initiative with minimal supervision.
• Willingness to learn new skills or techniques.

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Cover letter to be typed/pasted at the end of your application 

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.  This position requires moderate physical activity. Employees must have sufficient strength to perform the duties and responsibilities of the position including moderate lifting (up to 50 pounds), walking, bending, stooping, kneeling, and squatting.  This position requires standing, repetitive hand motions, and reaching overhead. 

This position requires frequent travel, evening and weekend availability, and the ability to work in a fast-paced, high-pressure environment.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

*updated 04/2024

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023