The Office of Events is a growing department whose primary function is to assure the events hosted by Utah State University, "Exceed Expectations". The Event Coordinator position (Program Coordinator II) is responsible for the success of conferences and events assigned by the Senior Event Coordinator as well as the coordination of the Summer Citizens Program on campus while representing the Office of Events and USU with a positive public image. The selected candidate will demonstrate conference management skills, excellent customer service techniques, ability to work some nights and weekends, ability to travel for off campus conferences, and will exhibit great attention to detail within the scope of conference coordination.

1. Conference Coordination
   • Utah State University's Office of Events department provides conference services for on campus departments and third-party clients. The Event Coordinator assists clients with some of or the full processes of event coordination and management.
2. Supervise Part-time Staff
   • The Event Coordinator will supervise part-time employees assigned to assist them in event coordination. Effectively delegate tasks and assignments.
3. Manage the Records of Conferences
   • The Event Coordinator will manage the communications, financials, and data associated with the coordination and management of conference services provided to the client.
4. Coordinate the Utah State University Summer Citizens Program
   • Coordinate and supervise all facilitative and financial aspects of the Utah State University Summer Citizens Program.
5. Other Duties as Assigned
   • The Event Coordinator will be expected to perform duties that are reasonably related to the posted position as assigned by the Senior Conferencing Coordinator and or Associate Director of Events.

Minimum Qualifications:

• Bachelor's degree in a related field plus two years of relevant work experience; or a master’s degree in a related field; or an equivalent combination of education plus experience is required.
• Ability to work Monday through Friday 8:00 am- 5:00 pm, with the flexibility to work a varied schedule when necessary.
• Ability to work some nights and weekends.
• Ability to travel for off campus conferences.

Preferred Qualifications:

• Knowledge and or experience with the Summer Citizens program or similar programs.
• Knowledge and or experience with Cvent Registration software system.

Knowledge, Skills, and Abilities:

• Knowledge of record keeping, budgeting, fiscal control, and reporting.
• Knowledge of resource gathering, development, and organizing.
• Skilled in the use of personal computers and related software applications.
• Skilled in time management.
• Skilled in supervision of staff.
• Ability to make administrative and procedural decisions and judgments.
• Ability to coordinate and organize meetings and or special events.
• Ability to interact with students, faculty and/or staff in a team environment.
• Ability to exercise a high level of creativity, decision making, problem solving, and discretion as work is varied and may be undefined.
• Ability to communicate with co-workers and clients clearly and professionally through meetings (both in person and virtual), emails, text messages, and phone calls.

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

2. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

*updated 02/2025

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023