We are seeking an experienced Project Manager to lead high-impact initiatives that advance university priorities, enhance administrative and academic operations, and support institution-wide transformation. These roles manage complex, cross-functional projects from initiation through completion, applying project management and change management best practices to deliver results on time, within scope, and within budget.

Depending on experience, skills, and certification level, the candidate may be hired as a Project Manager III or a Project Manager IV. Both roles collaborate closely with university leadership, faculty, staff, and technical teams to ensure alignment, readiness, and successful project adoption.

This position is ideal for individuals who excel in navigating complexity, facilitating change, and driving strategic execution.

Project Leadership & Delivery

• Develop, implement, and track comprehensive project plans, including scope, schedule, resource allocation, risk mitigation, and communication strategies.
• Lead complex, high-visibility, and cross-functional projects that support university operations, academic initiatives, and institutional strategy.
• Coordinate day-to-day project activities across administrative, academic, financial, IT, compliance, and stakeholder groups.
• Facilitate project kickoffs, governance structures, and decision-making processes.
• Prepare and deliver presentations, project updates, and status reports to leadership and stakeholders.

Stakeholder Engagement & Cross-Functional Collaboration

• Build strong partnerships across academic, administrative, and technical units to ensure alignment and shared understanding.
• Lead stakeholder engagement strategies throughout the project lifecycle.
• Facilitate cross-departmental communication, problem-solving, and conflict resolution.
• Organize and facilitate meetings, workshops, and events for project teams, sponsors, and governance groups.

Change Management & Organizational Readiness

• Apply change management frameworks to support transitions, adoption, and user readiness.
• Lead communication, training, and engagement plans that prepare units for new systems, processes, or structures.
• Identify organizational impacts and coordinate strategies to reduce disruption and promote sustainability.

Process, Systems, & Continuous Improvement

• Recommend improvements to processes, systems, structures, and project management practices.
• Contribute to the development of institutional project management tools, templates, standards, and training resources.
• Support the enhancement and effectiveness of technical systems, workflows, or content as needed.
• Evaluate project outcomes and promote continuous improvement.

Leadership & Mentoring

• Provide guidance to lower-level project managers or team members.
• Model best practices in project management, communication, risk management, and change leadership.
• For Level III hires: contribute to institutional PM maturity by advising leaders, developing standards, and mentoring PM teams.

Minimum Qualifications
(Level will be determined based on experience)

• Project Manager III role
  
  • Bachelor’s degree in business, project management, communication, information systems, organizational development, or related field; or equivalent combination of education and experience.
  • 5+ years professional experience coordinating or managing projects using project management methodologies.
  • Certification such as A-CSM or PMP® preferred or required based on institutional standards.
• Project Manager IV role
  
  • Bachelor’s degree in a related field; or equivalent combination of education and experience.
  • 8+ years managing complex projects, programs, or administrative initiatives using project management principles.
  • Professional certifications such as PMP, PgMP, Prosci, Lean Six Sigma Black Belt, CSP-SM, or similar required or highly preferred.

Knowledge, Skills, & Abilities (KSAs)

• Advanced knowledge of project management and change management methodologies.
• Ability to manage complex timelines, risks, and multi-department communication.
• Strong skills in strategic advising, facilitation, negotiation, and executive-level communication.
• Ability to lead large-scale, cross-functional initiatives with minimal oversight.
• Proficiency with project portfolio and enterprise-level PM tools.
• Strong analytical and problem-solving capabilities.

Preferred Qualifications

• Experience working with Salesforce or other enterprise IT systems (CRM, ERP, student information systems, financial systems, etc.).
• Experience supporting or leading large system implementations or multi-year transformation initiatives.
• Experience with enterprise-level reporting, governance structures, and portfolio management.
• Advanced certifications in Project Management, Agile, or Change Management.

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV” 

2. Cover letter to be typed/pasted at the end of your application (iForm)

**Document size may not exceed 10 MB.**

Work Environment:

• Primarily a professional office environment within a university setting.
• Frequent interaction with faculty, staff, administrators, vendors, and external partners.
• Regular participation in meetings, presentations, and collaborative project work, both in person and via virtual platforms.
• Manages multiple projects simultaneously with competing priorities and deadlines.
• Occasional evening or weekend work may be required to meet project milestones, support implementations, or accommodate stakeholder schedules across time zones.
• Work environment is generally quiet to moderately active and requires sustained focus and adaptability.

Physical Requirements:

• Regularly required to sit for extended periods while working at a computer.
• Frequent use of hands and fingers to operate computers, keyboards, and standard office equipment.
• Ability to communicate effectively in person, virtually, and in writing.
• Occasional standing, walking, bending, reaching, or light movement throughout the workday.
• Requires close vision and the ability to view a computer screen for prolonged periods.
• May occasionally lift or move materials up to approximately 10–20 pounds (e.g., laptops, presentation materials).
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Why Join Us:

• Opportunity to lead high-impact institutional projects that shape the future of the university.
• Collaborative environment working alongside senior leadership, faculty, and administrative units.
• Ability to contribute to the growth of project management maturity and standards across the institution.
• Professional development support, including certifications and continuing education.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

*updated 09/2025

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| OCR.Denver@ed.gov

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 |  OCR@ed.gov

*updated 10/2025