The Contract Agent I plays a vital role in ensuring the timely and accurate organizing, processing, reviewing, adjusting and approval of contracts through the university’s document approval system. Serving alongside more senior Purchasing Agents, the Contract Agent I is responsible for ensuring the successful review and approval of all document approval tasks, which involve various objectives serving the university’s mission, ranging from the procurement of goods and services to finalizing student internship agreements. The Contract Agent I will play an essential role in maintaining compliance, supporting the lifecycle of vendor and client contracts, and contributing to efficient and effective contract operations.

• Primary Responsibilities:
  
  • Independently examines, revises, approves and signs contracts falling within delegation of signature authority.
  • Serve as the point of contact for questions pertaining to contracts and the university’s document approval system.
  • Respond to departmental questions and concerns relating to contracts and the document approval process.
  • Interpret, apply, and advise on university, state, and federal policies governing contract approval.
  • Provide training to relevant university employees to ensure they sufficiently understand their role(s) in the document approval process.
  • Monitor pending contract tasks to identify outstanding requirements and subsequently work with requesting departments and compliance reviewers to fulfill them.
  • Notify and remind requesting departments and compliance reviewers of outstanding requirements for document approval requests so that they can reconcile these matters.
  • Ensure that contracts comply with university, state, and federal policies.
  • Ensure that all contracts are fully executed (signed by all contract parties) and properly stored in the university’s repository system.
  • When required, consult with senior Purchasing Agents on more complex contracts to clarify any questions and address any knowledge gaps.
• Secondary Responsibilities:
  
  • Greet visitors to the Purchasing and Contracts Services Office appropriately and assist and direct them as needed.
  • Assist in general tasks, including but not limited to answering the phone, appropriately directing callers, and monitoring the office email account.

Minimum Qualification:

• Bachelor’s degree in a related field; or an equivalent combination of education plus experience is required.

Knowledge, Skills & Abilities:

• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and document management systems.
• Ability to work with confidential information with discretion and professionalism.
• Familiarity with contract management software or e-signature tools is a plus.

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV” 
2. Cover letter to be typed/pasted at the end of your application (iForm)

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

Office/clerical environment requiring that the employee sit or stand at a computer for extended periods, reviewing text in various formats, including emails, Word documents, and PDFs. No physically strenuous tasks are required for this position.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women’s volleyball, three consecutive Mountain West tournament titles in women’s soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

*updated 12/2025

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| OCR.Denver@ed.gov

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 |  OCR@ed.gov

*updated 10/2025