The Emma Eccles Jones College of Education, Health, and Human Sciences seeks a highly professional and experienced Coordinator to work in a team-based environment. This position requires a high level of confidentiality. The successful candidate will support the Office of Accreditation and Undergraduate Studies, coordinate Utah State Board of Education licensure for programs, educator preparation program permissions, college undergraduate and graduate commencements, and supports college recruitment.

This position includes excellent benefits such as 13 paid holidays; 12 days of vacation and 12 days of sick leave per year; 50% tuition reduction for employee, spouse, and dependents; competitive health benefits packages and a generous contribution toward your retirement. View more information here: Summary of Benefits

Program Coordination

• Assist in the coordination of advising activities.
• Coordinate recruiting activities.
• Serve as recording secretary for Council on Teacher Education (CTE).
• Assist in the implementation and coordination of CEHHS student-, alumni-, and community-facing events.

Licensing Officer

• Develops and implements college procedures for licensing application processing and make recommendations within the State of Utah system, USIMS.
• Regularly download licensing exam scores from Pearson EdReports and Educational Testing Services; verify and record scores for licensing exams in eGrad.
• Collaborate with Database Administrator on state and federal annual reports for USBE and Title II.

Program Admissions and Degree Conferrals

• Routinely exercise judgment and make decisions affecting tasks and procedures for conferral of all undergraduate degrees in CEHHS.
• Validate data prior to closeout of undergraduate degrees in registrar’s office.

CEHHS Commencement Coordinator

• Make decisions affecting tasks and procedures for two commencement ceremonies, undergraduate and graduate.
• Provide content, style, and information for CEHHS and USU commencement websites.
• Provide accurate list of students graduating, both undergrad and graduate, for commencement program.
• Coordinate with GPCs and advisors to ensure all students are included in program and ceremony.

Minimum Qualifications

Six years of experience; or an associate degree plus four years of experience; or a bachelor’s degree plus two years of experience or an equivalent combination of education plus experience is required.
 

Preferred Qualifications

• Experience with the State of Utah’s educator licensing system.
• Knowledge of the State of Utah’s educator licensing policies and procedures.
• Experience with eGrad database.
• Experience with USU’s Banner system, Degree Works, Argos, Box.
• High level of competence with Excel.

Knowledge, Skills, and Abilities

• Proficient computer skills using programs such as Microsoft Word, Excel, PowerPoint, etc.
• Excellent oral, written, and interpersonal communication skills, including spelling, grammar, and letter writing; excellent proofreading skills. 
• Records maintenance skills. 
• Knowledge of supplies, equipment, and/or services ordering and inventory control. 
• Database management skills. 
• Knowledge of office management principles and procedures. 
• Ability to foster effective working relationships within a team environment. 
• Ability to make administrative/procedural decisions and judgments. 
• Ability to coordinate and organize meetings and/or special events. 
• Knowledge of communication principles, media, and marketing techniques. 
• Knowledge of University policies and procedures. 
• Field specific knowledge, skills, and abilities as described in recruitment notice. 

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”.
2. Contact information for three professional references to be provided in the candidate profile.
3. Please be prepared to answer the following questions in the application:
   • What enticed you to apply for this position, and what specifically appeals to you about working in ​an accreditation, graduation, and licensing support role at USU?
   • Based on the qualifications for this position, why do you believe your background makes you a strong fit? What strengths do you bring to the role? Please reference specific roles, responsibilities, or experiences that align with this position.
   • Please describe your experience with any of the following: admissions, graduation, licensing, recruiting. Include specific examples of your responsibilities and the types of events or initiatives you have led. If you have used systems such as DegreeWorks, Coursedog, Banner, Monocle, eGrad, USIMS, Salesforce or a university database system, please include those details.
   • How do you ensure accuracy and attention to detail when working with sensitive or complex data? Please include any processes or checks you use.

1. **Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

The Emma Eccles Jones College of Education,Health, and Human Sciences is home to eight departments and nine centers, each of which are committed to enriching lives, enabling people from a range of backgrounds and interests reach their full potential, helping communities thrive, and ensuring that the state of Utah and our nation are vibrant and strong. Not only do we serve the public, but we also provide interdisciplinary training for students and professionals while offering fertile ground for conducting cutting-edge research on new and innovative human service practices. 

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level in 16 sports, USU is a proud member of the Pac-12 Conference, officially joining on July 1, 2026. The Aggies capped a historic final season in the Mountain West by capturing nine combined regular-season and tournament titles in 2025–26, with five teams advancing to postseason play. This tradition of excellence extends to the classroom, where 232 student-athletes earned academic honors, and to the community, where USU ranked second nationally in Division I service hours, with nine teams placing in the top 10 for community service.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

*updated 07/2026

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| OCR.Denver@ed.gov

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 |  OCR@ed.gov

*updated 10/2025