Utah State University

Accounting Assistant SR

City Logan Campus
Posted Date 2 months ago(2/21/2024 5:25 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
40 Hours per Week
Finance & Administrative Service
Controllers Office
Advertised Salary
Minimum $38,000; Commensurate with experience, plus excellent benefits
Telework Eligible


We invite qualified individuals to apply to join the USU Controller’s Office – a group of individuals who are dedicated to customer service and have high expectations of performance standards and values. Our team supports staff, faculty, and administrators across the university to help them achieve the mission of the University. We believe in maintaining an open and relaxed atmosphere with both planned personal training opportunities and team fun events. Our staff members are team players who excel at building trusting relationships with customers and co-workers. We strive for building a reputation of integrity and always doing the right thing. If you desire to work in such an environment and meet the qualifications, we are anxious to receive your application.

This position is part of the Sponsored Programs Accounting team in the Controller's Office. The successful applicant will participate in and assist with all areas of the post-award accounting functions for externally funded sponsored programs.

This position is eligible for excellent benefits including: 13 paid holidays, earn 12 days of paid leave and 12 days of sick leave per year, 50% tuition reduction for employee and spouse, competitive health benefits packages, and a generous contribution into your retirement. View more information here: https://www.usu.edu/hr/files/benefits/Benefits_Summary.pdf.


  • Award set ups
  • Journal entries
  • Reconciliations
  • Bill log maintenance
  • Accounts Receivables and collections
  • Time and Effort reporting
  • Award closeouts
  • Understand and apply federal and state regulations
  • Identify critical reporting deadlines and applicable terms and conditions
  • Ensure accuracy and timeliness in financial reporting and invoice preparation
  • Communication with campus community and external sponsors
  • Other assignments and duties as assigned


Minimum Qualifications:

  • Four years of relevant experience; OR a bachelor’s degree; OR an equivalent combination of education and experience
  • Excellent computer skills, with emphasis on Microsoft Excel, Word, and Outlook
  • Effective oral and written communication skills
  • Detail-oriented
  • Self-motivated and able to successfully complete work assignments with limited supervision

Preferred Qualifications:

  • Bachelor's degree in accounting or business
  • Knowledge of federal regulations for grants and contracts
  • Experience with Banner accounting system
  • Experience in higher education accounting

Required Documents

Along with the online application, please attach:

  1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV” 
  2. Cover letter to be typed/pasted at the end of your application (iForm)

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $38,000; Commensurate with experience, plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

Utah State University recently earned recognition as one of the top 146 research institutions in the nation. Sponsored Programs Accounting (Controller's Office) is one leg of the central administrative infrastructure that supports USU's amazing faculty and staff as they perform critical research, instruction, and other activities supported by external sponsors. For Fiscal Year 2022, Sponsored Programs Accounting reported on more than $195 million in expenditures to external sponsors.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.


Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 


The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 


About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 


*updated 04/2024

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023


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