Utah State University

Business Assistant III

City Blanding Campus
Posted Date 1 week ago(5/9/2024 12:38 PM)
Requisition ID
2024-7863
# of Openings
1
Job Locations
US-UT-Blanding
Category (Portal Searching)
Accounting/Finance
Position Type
Benefited Full-Time
Job Classification
Non-Exempt
Percent of Time or Hours per Week
40 Hours per Week
College
Business Services
Department
Bus Svs-Regional Campuses
Advertised Salary
Minimum $36,320; Commensurate with experience, plus excellent benefits
Telework Eligible
No

Overview

The successful candidate coordinates typical business functions for the USU-Blanding campus. This includes initiating and completing tasks in the areas of travel, financial, personnel, and purchasing. This position also provides administrative support to the Blanding Campus Senior Associate Vice President (SAVP). This position is located at the USU Blanding campus in Blanding, Utah.

Responsibilities

Business Services (90%)

 

Financial 20%

  • Develops and maintains record keeping systems.
  • Develops and maintains spreadsheets and databases to track information.
  • Reviews and reconciles financial records.
  • Prepare entries to coordinate expenses and financial data for the following:
    • Utilities
    • Motor Pool ledgers
    • Motor Pool gas receipts
    • Housing deposits

Travel (20%)

  • Prepare and review Travel Authorizations and Travel Reimbursements in accordance with USU travel policies and procedures.
  • Maintain database of travel expense reports and emergency contacts.
  • Answer inquiries pertaining to travel.
  • Assist with booking travel arrangements when needed

Personnel (15%)

  • Complete I9s, W4, direct deposits & other HR forms
  • Post hourly positions in ICIMS or Aggie Handshake as needed
  • Complete onboarding checklist as needed
  • Submit requests for hiring, terminations, wage/salary increases, posting jobs into ServiceNow

Purchasing (20%)

  • Attach p-card receipts to transactions within ServiceNow
  • Review p-card transactions for accuracy and compliance to policy
  • Initiate purchases on behalf of other employees in department
  • Coordinate W-9 with outside vendors
  • Coordinate payment of invoices utilizing p-card or EZ-Buy System

Housing/Dining (10%)

  • Coordinate information and student lists with Director of Housing & Dining
  • Add meals plans and book/material funds to student cards
  • Add dorm and meal plan charges to student account in Banner
  • Process housing deposit receipts & refunds
  • Manage and update dorm and dining master lists
  • Coordinate invoices and meals and entertainment forms for catering provided by Blanding Cafeteria

Other (5%)

  • Provide training on business service tasks, such as travel, purchasing, p-cards, or other systems as needed
  • May be required to complete Federal and/or State compliance training
  • Performs miscellaneous job-related job duties as assigned

Administrative (10%)

  • Take minutes at high level meetings
  • Serve on committees to plan for campus events, such as commencement
  • Assist SAVP with initiating travel, scheduling meetings, maintaining calendar
  • Performs miscellaneous job-related job duties as assigned

Qualifications

Minimum Qualifications:

  • Six years of related work experience; or an associate degree/technical training plus four years of related work experience; or a bachelor’s degree in a business field plus two years of related work experience is required.

Knowledge, Skills, and Abilities: 

  • Knowledge of accounts payable procedures.
  • Knowledge of accounts reconciliation and ability to reconcile accounts.
  • Knowledge of methods, practices, and terminology used in preparing and maintaining financial and statistical records/reports.
  • Knowledge of purchasing policies and practices for a public institution.
  • Skilled with computer programs, including spreadsheets, relational databases, and statistical packages.
  • Skilled with basic office equipment, including printers, copiers, and telephone systems.
  • Good organizational skills.
  • Ability to handle sensitive and confidential business data and personal information.
  • Ability to work without supervision.
  • Knowledge of University policies and procedures.
  • Excellent customer service skills.

Required Documents

Along with the online application, please attach:

  1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"
  2. Name and contact information for 3 professional references to be entered into Candidate Profile
  3. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $36,320; Commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

 

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

 

*updated 04/2024

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023

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