The National Center for Accessible Digital Educational Materials & Instruction (NCADEMI) is seeking a Program Assistant II to coordinate the NCADEMI project and other TAESE/IDRPP projects as assigned under the guidance of the Director. NCADEMI’s mission is to ensure that individuals with disabilities, from preschool to transitioning from high school, receive accessible digital educational materials that they can effectively use. NCADEMI is housed in the USU Institute for Disability Research, Policy & Practice (IDRPP).

Non-exempt positions are eligible for excellent benefits including: 13 paid holidays, earn 12 days of paid vacation leave and 12 days of sick leave per year, 50% tuition reduction for employees and dependents, competitive health benefits packages and a generous contribution into your retirement. View more information here: Summary of Benefits 2023-2024.

Coordinate the NCADEMI Project (50%)

• Provide administrative support to the NCADEMI Director.
• Promote project management communication with the NCADEMI team.
• Maintain a tracking system for NCADEMI projects and technical assistance activities.
• Maintain shared project files in Box and assist in organization and storage of NCADEMI project materials and resources.
• Assist the Director with reporting requirements for NCADEMI, including data entry for the National Information and Reporting System (NIRS).
• Collaborate and take direction from the NCADEMI Director and the IDRPP Business Manager.
• Collaborate with IDRPP and USU accounting staff and keep current on USU accounting policies and procedures.
• Maintain current knowledge of USU Purchasing and Accounts Payable Systems to maintain a positive workflow.
• Assist in developing the NCADEMI budget including the original budget contract modifications and amendments.
• Reconcile controller’s accounting reports for NCADEMI.
• Supervise purchases and expenses based on contract/agreement obligations.
• Obtain Director’s signature on accounting documents for payment upon getting necessary approvals.
• Create, prepare, post, and monitor accounting documents/records/invoices.
• Participate in any fiscal monitoring required by the NCADEMI cooperative agreement.
• Create, monitor, and update NCADEMI databases.
• Coordinate in person NCADEMI events, including logistic arrangements, attendee registration.
• Host Zoom and send invites to NCADEMI National Advisory Council (NAC) members.
• Produce and share minutes of NAC meetings.
• Enter, update, and retrieve data from databases and websites.
• Process documents, data, forms, records, and account information.
• Process travel for NCADEMI staff according to USU, NCADEMI, and federal policies.
• Complete Travel Authorization forms and documentation, checking that proper authorization has been received; determining that the travel is appropriate and necessary.

Coordinate other TAESE/IDRPP Projects as assigned (50%)

• Provide administrative support to the TAESE/IDRPP Project Directors.
• Maintain shared project files and assist in organization and storage of project materials and resources.
• Assist TAESE/IDRPP Project Directors with reporting requirements, including data entry for the National Information and Reporting System (NIRS).
• Collaborate and take direction from TAESE/IDRPP Project Directors and the IDRPP Business Manager.
• Collaborate with IDRPP and USU accounting staff and keep current on USU accounting policies and procedures.
• Maintain current knowledge of USU Purchasing and Accounts Payable Systems to maintain a positive workflow.
• Assist in developing project budgets including the original budget contract modifications and amendments.
• Reconcile controller’s accounting reports for projects.
• Supervise purchases and expenses based on contract/agreement obligations.
• Obtain signatures on accounting documents for payment upon getting necessary approvals.
• Create, prepare, post, and monitor accounting documents/records/invoices.
• Enter, update, and retrieve data from databases and websites.
• Process documents, data, forms, records, and account information.
• Process travel for project staff according to USU policies.
• Complete Travel Authorization forms and documentation, checking that proper authorization has been received; and determining that the travel is appropriate and necessary.
  

Minimum Qualifications

• Two years of experience or an associate degree/technical training.

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”.
2. Cover Letter to be typed/pasted at the end of your application.
3. Names and contact information for at least three professional references to be provided at the beginning of your application in the candidate profile.

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

The Institute for Disability Research, Policy & Practice (IDRPP) is Utah’s federally designated University Center for Excellence in Developmental Disabilities (UCEDD). The IDRPP opened its doors in 1972 and was the first UCEDD program in the U.S. to focus on the educational and social needs of children and adults with disabilities. Over the past 50 years the IDRPP has grown into one of the largest UCEDD programs in the nation and is recognized as a pioneer in research, training, technical assistance, and services for children and adults with disabilities, their families, and the professionals who serve them.

The IDRPP is committed to hiring people with disabilities, veterans, and diverse individuals from all communities and backgrounds.  We value visible and invisible differences, and we recognize that diversity makes us stronger.  We welcome applicants who bring something different and unique to our organization.  We value creativity, loyalty, and hard work.  We believe that we can change the world and make it a better, more inclusive place for everyone, and we want to hire people who also believe that they can make a difference.

Mission:

We are working together to create inclusive communities and improve the lives of children and adults with disabilities and their families through sustainable innovation, collaborative research, responsive service, and interdisciplinary training and education.

Values:

We Innovate: We lead by developing dynamic, sustainable, forward-thinking programs and services.

We Include: We demonstrate how to effectively work toward inclusive communities in our planning, programs, and services. We celebrate diversity in ability, race, ethnicity, culture, language, gender, sexual orientation, politics, and religion.

We Collaborate: We forge partnerships. Working together makes us more effective and responsive to the current needs of our clients and communities.

We Care: We do what we do because we care. We are making the world a better place for people with disabilities and their families.

Funding Statement

The Institute for Disability Research, Policy, & Practice is one of the largest research and outreach centers at USU, and we are largely funded through grants, contracts, and fee-for-service programs. All staff positions at the IDRPP are contingent upon funding, and all senior staff at the IDRPP with graduate degrees are responsible for helping to generate funding to support our operations and growth.

College Highlights

The Emma Eccles Jones College of Education and Human Services is home to eight departments and is committed to providing the best learning opportunities and educational research in the state of Utah. Our programs are strengthened by an on-campus elementary laboratory school and five stand-alone centers, including the Sorenson Legacy Foundation Center for Clinical Excellence. The college offers clinical services to the community across the human lifespan and provides students with real-world service and research opportunities.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

*updated 04/2024

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023