The Sexual Misconduct and Discrimination Case Coordinator (Coordinator III) will be responsible for triaging incoming sexual misconduct and discrimination reports made to Utah State University’s Office of Equity. The Case Coordinator will serve as case manager for cases in the Office of Equity, including monitoring deadlines and tracking milestones required by University policy.

• Reviews incident reports made to the Office of Equity and assists with triage of incoming reports of discrimination and sexual misconduct.
• Coordinates and manages cases through Equity’s case management system including opening and closing cases, reporting as a Campus Security Authority, tracking case process, milestones and filings.
• Assists investigators with task management, case tracking, and documentation.
• Reviews case files for completeness and accuracy.
• Develops case management checklists, protocols, and procedures.
• Monitors case deadlines and time frames under University policies and procedures to ensure deadlines are met.
• Collects information related to potential safety risks.
• Communicates with parties and stakeholders and provides information on the Office of Equity’s processes, resolution options, supportive measures, and resources.
• Drafts and issues notices to parties, memos to stakeholders, training requests, and other case-related communications.
• Completes requests for information on behalf of the investigation team.
• Communicates and follows up with other units and stakeholders as necessary to resolve case-related issues.
• Provides other support to the Investigation Team.
• Serves as point of contact for case management software used by the Office of Equity, manages configurations, communication templates, user access, analytics, and reports.
• Coordinates and attends case hearings.
• Serves as back-up to cover the front desk.  
• Performs miscellaneous job-related duties as assigned.

Minimum Qualifications

• Four years of experience; or an associate degree plus two years of experience; or a bachelor’s degree is required; or an equivalent combination of education and experience.
• Excellent interpersonal, written, and oral communication skills in English.
• Demonstrated organizational skills.
• Outstanding critical thinking and problem-solving.
• Excellent self-motivation and detail-oriented.

Preferred Qualifications

• Case management experience and skills.
• Proficiency using Maxient, or another investigation case management system.
• Experience related to sexual misconduct and/or discrimination investigations.
• Knowledge in data analytics.
• Experience in higher education.

Knowledge, Skills, and Abilities

1. Skilled in the use of computers.
2. Ability to create, compose, and edit written materials.
3. Skilled at records maintenance.
4. Knowledge of supplies, equipment, and/or services ordering and inventory control.
5. Database management skills.
6. Knowledge of office management principles and procedures.
7. Ability to foster effective working relationships within a team environment.
8. Ability to make administrative/procedural decisions and judgments.
9. Ability to coordinate and organize meetings and/or special events.
10. Knowledge of communication principles, media, and marketing techniques.
11. Knowledge of University policies and procedures.
12. Field specific knowledge, skills, and abilities as described in recruitment notice.

Along with the online application, please attach:

1. Resume / CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Cover Letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Employees typically work in an office environment and are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. However, in certain instances employees may work outdoors and may not be protected from weather conditions. Employees nearly continuously sit and often use repetitive hand motions.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

*updated 04/2024

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023