The Office of the Provost and Executive Vice President is seeking an experienced Administrative Assistant to join our team in a dynamic, collaborative office environment. As an Administrative Assistant, you will utilize your exceptional organizational and communication skills to provide administrative support performing work that is critical to advancing academic excellence at Utah State University. This position will primarily support the curricular committees managing our general education and academic programs and also collaborates with the provost’s leadership team. This role offers the opportunity to work closely with colleges and leadership campus-wide, while working both independently and with teams serving the academic mission of the university. The breadth of work performed in this office offers personal and professional growth opportunities.

• Administrative Support to Provost’s Office administrators: Schedule and organize meetings; accurately maintain calendars; arrange travel; and support special projects. Screen inquiries and requests; keep accurate files and records; and perform special projects.
• Curricular Support: Serve as secretary to the committees that oversee the general education, curriculum and educational polices; prepare meeting agendas and minutes, and ensure web updates as point of documentation depository.
• Event Planning and Facilitation: Plan, secure venues and catering, prepare invitations and perform on-site facilitation at various events. This may occasionally require early or late work hours.
• Research, Documentation and Tracking: Assist in the research and preparation of documents including PDFs, spreadsheets, charts, graphs, and PowerPoints. Track academic proposals through software such as Coursedog and ServiceNow.

Minimum Qualification:

• Six years of administrative assistant or office-related experience or an equivalent combination of post-secondary education plus experience.

Knowledge, Skills and Abilities:

• Strong computer skills in Microsoft Office (Word, Excel, Outlook and PowerPoint), and databases. Familiarity with Coursedog and Service Now preferred.
• Project management skills and ability to meet deadlines.
• Ability to work effectively in a customer-service-based office, and to manage multiple tasks in a timely, efficient and detail-oriented manner.
• Ability to work independently and with limited supervision.
• Ability to maintain a high degree of confidentiality, sensitivity and discretion.
• Ability to meet deadlines and prioritize workload appropriately, as well as the willingness to adjust responsibilities as needed.
• Excellent spelling, grammar, letter-writing and proofreading skills.
• Excellent interpersonal and proven customer service skills with the ability to communicate in a professional manner.
• Ability to maintain a positive attitude and high level of professionalism.
• Ability to occasionally work some early morning, late or weekend hours for special events or projects.

Along with the online application, please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"
2. Name and contact information for three(3) professional references to be entered into Candidate Profile
3. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

Office of the Provost & Executive Vice President

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

*updated 04/2024

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023