The Computer Science Department at Utah State University is seeking a qualified candidate for the Staff Assistant II position. This role involves providing administrative and secretarial support to ensure efficient department operations. The ideal candidate will be detail-oriented, organized, and capable of managing multiple tasks in a fast-paced environment.

• Perform general office duties, including answering phones, directing calls, data entry, filing, and appointment scheduling.
• Utilize office systems, including ServiceNow, Pcard, EZ-Buy, Box, and equipment management.
• Scan and attach receipts in the Pcard system and ensure accurate record-keeping.
• Process orders and build carts in EZ-Buy for purchasing needs.
• Arrange maintenance of office equipment.
• Manage office supplies, including ordering and inventory tracking.

• Schedule appointments and coordinate meetings/conferences.
• Prepare meeting agendas and record minutes.

Communication & Correspondence:

• Greet and direct visitors.
• Sort, screen, and distribute incoming and outgoing mail.
• Draft, edit, and word-process various standard documents, correspondence, and reports.

• Contribute marketing materials and the annual department newsletter.
• May update and create web content as needed.

• Provide administrative support for departmental programs and projects, including department-sponsored events.
• Manage facilities requests for department buildings.
• May provide non-business-related support as needed.

• Conduct research, compile data, and prepare reports and presentations for executives, committees, and directors.

• Utilize ServiceNow for tracking requests and managing department workflows.
• Perform miscellaneous job-related duties as assigned.

• Technical Proficiency: Skilled in computer systems, software applications, and basic office equipment (printers, copiers, telephone systems).
• Organizational Abilities: Strong organizational skills with attention to detail.
• Communication Skills: Excellent verbal and written communication abilities.
• Confidentiality & Discretion: Capable of handling sensitive business data and personal information securely.
• Independence & Reliability: Able to work effectively without supervision.
• Institutional Knowledge: Familiar with university policies and procedures.
• Customer Service Excellence: Committed to providing outstanding customer service.

Along with the online application, please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"
2. Name and contact information for 3 professional references to be entered into Candidate Profile
3. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

*updated 01/2025

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023