The San Juan County Extension Office is seeking a qualified individual to be the Grant Coordinator (Program Assistant III) for the 4-H Afterschool Programs located in Blanding and Montezuma Creek Elementary Schools. This position is 32 hours a week with benefits and requires an associate's degree. The job could allow for some remote work with site support during after-school program hours.

This job description for the Program Assistant outlines a broad set of responsibilities aimed at supporting academic and operational functions for two after-school programs in San Juan County. Key areas will include, but are not limited to:

Academic Support and Tracking:

• Monthly check-ins with school administration, afterschool site specialists, and teachers to track academic progress.
• Setting academic goals for students and ensuring alignment with the school day.
• Ensuring the proper academic support is provided to staff.

Staffing and Resources:

• Staffing issues: Works with Site Specialist in addressing concerns regarding staffing, time off, and subbing.
• Hiring process: Involves advertising positions, setting up interviews, and managing onboarding.

Data Management and Reporting:

• Collecting, organizing, and reporting on data such as BOY (Beginning of Year), MOY (Middle of Year), and EOY (End of Year) assessments.
• Managing forms for data collection (sign-in/sign-out sheets, registration forms, incident forms, etc.).
• Distributing surveys to families, staff, and students.

Program and Curriculum Support:

• Overseeing the coordination and progress of after-school club schedules, and ensure the club calendars are available to staff.
• Ensures Site Specialist has necessary curriculum provided to Educators. Assisting Site Specialist in ensuring the correct implementation of curriculum and programs provided in 4-H Afterschool
• Managing feedback provided on program implementation and curriculums
• Managing and distributing program documents (incident forms, field trip forms, newsletters, etc.).

Coordination of Services:

• Working with student advocates and family support resources to coordinate services.

Training and Communication:

• Provides Staff Training resources to Staff when needed
• Conducts a 2-3 day Staff Training at the Beginning of the Program Start for Fall and Summer, and every 8 weeks with support and help from Extension Faculty Agent.
• Uses Training Resources provided by Extension Faculty Agent
• Coordinating communication, including the preferred method (email) and emergency contact via text/call.

Minimum Qualifications:

• Four years’ experience, an associate degree plus two years’ experience, a bachelor’s degree, or an equivalent combination of education and experience.
• Must have effective communication and interpersonal skills, excellent organizational skills, and basic computer skills (Word, Excel, Internet, Zoom, etc.)
• Self-starter/ability to work with little supervision
• Reliable transportation
• Ability to work from home
• Must pass a background check

Preferred Qualifications:

• Experience in grant management.
• Prior experience working with youth
• Prior experience with community programming
• 4-H experience

Along with the online application, please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"
2. Name and contact information for 3 professional references to be entered into Candidate Profile
3. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

*updated 01/2025

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023