The Student Involvement and Leadership Center is seeking a Program Coordinator II to oversee the operations of the Student Events Office within the department. This position will coordinate, support and advise the Utah State University Student Association (USUSA) Student Events Office student officers (Executive Director of Student Events, Activities Director, Series Director and Traditions Director) and each of their committees as well as volunteers in fulfilling the objectives and goals as outlined in their individual officer position descriptions. Coordinate the day-to-day activities of these officers including monitoring program budget revenues and expenses to ensure all USU policies are followed and student fee use transparency is maintained. Ensure that they are safe and adhere to applicable Utah State University (USU) policies.

• Support and advise USUSA officers, their councils, committees, and volunteers in fulfilling the objectives and goals as outlined in their individual officer position descriptions. Educate these students as to resources available to them, and ensure compliance with university and department policies and procedures to provide for efficient preparation and evaluation of the events and activities.
  
  • Oversee the operations of the Student Events Office within USUSA. Student positions include: Student Events Executive Director, Activities Director, Series Director, and Traditions Director. Provide technical and/or professional coordination and leadership with the USUSA Officers in the execution of day-to-day program activities
  • Oversight of large-scale events and activities. Including but not limited to: Week of Welcome, Welcome Back Week, Homecoming Week, Mr. USU, Traditions Week, Holiday Week, Poetry & a Beverage, Robins Awards, Howl, Casino Night, and End of Year Bash
  • Independently exercise discretion in matters of office budgeting, purchasing, quality control, marketing, safety, risk mitigation, and other business operations.
  • Oversee the selection of all the Student Event directors with the support of the Student Event Executive Director
  • Process all contracts related to the Student Event Office
  • Hold weekly meetings with each officer, keeping current on new issues, policies, budget review, events, and other student involvement activities and/or concerns
  • Advise USUSA Officers use of their individual operating budgets. Monitor revenue and expenses for USU financial policy compliance.
  • Oversee management of USUSA Events Social Media accounts and adherence to University Marketing and Communications guidelines
  • Establish mutual performance expectations between advisor and students, continually evaluate job performance, and provide feedback as needed
  • Exhibit willingness to assist advisees in fulfilling their respective office goals by establishing an open, working relationship
  • Become familiar with all campus auxiliary services, community groups, and businesses that students may wish to utilize
  • Oversee all events that these officers plan. Exercise discretion and judgement on the safety and execution of the event. Contact Risk Management and police with any safety issues
  • Coordinate trainings, seminars, meetings, and special projects as needed or assigned
  • Serves as a principal liaison between student leaders, administrators, and external constituencies
• Perform responsibilities for and serve on committees as assigned by the Executive Director of Student Involvement and Leadership Center (SILC), the Director of Involvement and Director of Leadership within SILC, as well as the Vice President for Student Affairs.
• Help the SILC staff with the following:
  
  • Student Officer Training
  • Manage and maintain Canvas course and promotion materials, training manual, and/or brochures for the different programs within SILC
  • Aggie Blue Leadership Conference
  • Collect and analyze assessment data
  • Synthesize and report data on programs with the goal of solving problems and refining procedures and systems for improvement
  • Day on the Quad
  • Aggie Orientation
  • SILC Recruitment-Open Houses
  • Utah Professionals in ​Student  Involvement and Leadership (UPSIL) & Utah Leadership Academy (ULA) conference attendance and planning, where applicable
  • USUSA Awards Banquet
  • USUSA Clubs & Organizations meetings
  • USUSA Elections
•  Other Duties as assigned

Minimum Qualifications:

• Bachelor's degree plus two years of relevant experience; or a master's degree in a related field; or an equivalent combination of education plus experience is required.

Preferred Qualifications:

• Experience working within higher education, specifically Student Affairs.
• Student advising and coordinating experience.
• Event planning and coordination experience, ideally within an educational environment.
• Experience overseeing budgets and other fiscal responsibilities.
• Experience with assessment, analyzing information, and evaluating results.

Knowledge, Skills, and Abilities:

• Demonstrated problem-solving skills, particularly in a team setting.
• Ability to solve problems and act independently, coordinating events, projects, and initiatives.
• Excellent interpersonal skills, including both oral and written communications.
• Strong organization skills and an ability to prioritize and complete simultaneous projects within deadlines.

Along with the online application, please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"
2. Name and contact information for 3 professional references to be entered into Candidate Profile
3. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

The Student Involvement & Leadership Center (SILC) at Utah State University houses the Utah State University Student Association Student Body Officers, Student Media, Spirit Squad, Fraternity and Sorority Life and Statewide Student Leadership. It is a team of passionate individuals that have a daily impact on Aggie Life. Their mission is to promote involvement and leadership development for all students. Cultivating growth through student organizations and co-curricular programs focused on intentional student learning. They exemplify student empowerment and enhance academic success.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

*updated 02/2025

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023