The Director of Track & Field/Cross Country Operations (Athletic Operations Coordinator) works directly with the Head Track and Cross Country Coach.  They are responsible for team travel, practice scheduling, facility management, budget tracking, meet management, recruiting, and other assigned duties. This position will also act as a liaison within other units of the Department of Intercollegiate Athletics at Utah State, as well as with the Cache Valley and Utah State University communities.  The primary responsibilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties.

Administration:

• Budget
  • Budget forecasting.
  • Track expenditures for budget.
  • Responsible for team expense travel reports.
  • Liaison with the Utah State University Athletics Business Office.
• Liaison to USU Department of Transportation and Parking Services, Equipment, Video, Alumni and Public Relations, Visiting Team and Student-Athlete Affairs
• Office Management
  • Liaison for newly hired and departing coaches.
  • Maintain monthly updates of current roster contact information.
  • Maintain files for current and past players.
  • Special projects and requests.
  • Coordinate staff meetings.

Team Travel:

• Accountable for team travel budget ensuring team travel is within approved budget.
  • Responsible to schedule all travel to ensure team arrives for competitions.
  • Schedule all hotels, flights and buses as necessary.
  • Order all meals to ensure proper feeding of student-athletes while following University and department policies.
  • Distribute communication on travel.
  • Approve all player and coach pass list needs in conjunction with NCAA policies.

Facilities:

• Scheduling meeting spaces/facilities for team meetings, practice and other needs that may arise
• Liaison with Events staff for home competitions 
• Organizing and track team locker room lockers

Coaching:

• Assist Head Coach is all aspects of team practices and workouts
• Write and direct workouts as assigned
• Build and maintain positive relationships with student-athletes
• Meet weekly with designated student-athletes

Recruiting:

• Accountable for recruiting travel while adhering to budget
• Finding and contacting recruits
• Coordination of official visit planning
• Accountable for recruiting budget and adhering to budget
• Responsible for recruiting database and documenting recruits
• Accountable for filing all NCAA and University paperwork for official and unofficial recruiting visits.

Minimum Qualifications:

• Bachelor's Degree; OR relevant education and experience may be substituted as appropriate.
• Experience as a staff member in the areas of operations or coaching.
• Experience with NCAA Division I Intercollegiate programs.
• Demonstrated commitment to Utah State University Intercollegiate Athletics Core Values: Integrity, Excellence, Teamwork, Diversity, Creativity, Accountability and Loyalty.

Knowledge, Skills and Abilities:

• Exceptional listener and communicator who effectively conveys information verbally and in writing.
• Professional demeanor.
• Strong organizational skills.
• Attention to detail.
• Technical proficiency.
• Ability to effectively prioritize and juggle multiple projects.
• Ability to adapt to changing conditions or work assignments.
• Excellent interpersonal abilities.
• Cultural sensitivity and an ability to build rapport with a diverse workforce in multicultural settings.
• Team player who excels at building trusting relationships with customers and co-workers.
• Productive worker with solid work ethic who exerts effort in successfully completing tasks.
• Dependable, responsible contributor committed to excellence and success.
• Self-starter who takes initiative with minimal supervision.
• Willingness to learn new skills or techniques.

Along with the online application, please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"
2. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

This position requires moderate physical effort. Employees must have sufficient strength to perform the duties and responsibilities of the position, including lifting up to 25 pounds, walking and standing. Employees must adhere to safety precautions and may be required to use protective equipment. Incumbents may be in both indoor and outdoor environments. Indoors, in an office space, event space, or public space are protected from weather conditions, but not necessarily from temperature changes.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

*updated 02/2025

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023