The Executive Assistant (Staff Assistant III) position This position offers an exciting opportunity for an experienced administrative professional to join a collegial team and provide support to the Executive Director of the Nora Eccles Harrison Museum of Art (NEHMA) at Utah State University. With the recent opening of the Wanlass Center for Arts Education and Research, along with increases in attendance, programmatic activity, board engagement, and fundraising, this position will join during a pivotal period of growth and will perform various administrative support and secretarial tasks. Additionally, it will support improved operations for the NEHMA team and support engagement with the board and key stakeholders. This opportunity is ideal for a seasoned professional who thrives in a fast-paced, collaborative environment and is passionate about excellence. Candidates must enjoy working in a mission-driven environment focused on creating impactful learning and social experiences with art for students and faculty of Utah State University, as well as K-12 students and the Northern Utah community.

The ideal candidate will be personable, proactive, organized, and discreet. They will frequently interact with high-level donors and senior administrators at the University and should feel comfortable engaging with a wide range of constituents. A sense of humor is also welcome!

• Managing the Director’s calendar to align with organizational priorities.
• Schedule, organize, and take minutes at Board meetings and staff meetings.
• Prepare, review, and organize correspondence, reports, presentations, and meeting materials, as needed.
• Maintain organized filing systems, office supplies, and ensure operational efficiency.
• Prioritize tasks effectively, managing multiple deadlines with a positive attitude.
• Work closely with appropriate staff to assist with donor meetings, correspondence, and compiling reports.
• Perform office duties, including answering phones, directing calls to appropriate parties, data entry, filing, and other general duties as assigned.
• Serve as a liaison with other departments and constituencies in the resolution of matters concerning the activities and operations of the department.
• Greets and directs visitors.
• Sorts, screens, and distributes incoming and outgoing mail.
• Performs miscellaneous job-related duties as assigned.
• Experience in understanding and reviewing budgets.
• Process receipts to appropriate accounts and track expenses for Executive Director.
• Support the Executive Director with human resource-related tasks.
• Be self-driven with the ability and willingness to take direction and work with others.
• Excellent writing, listening, and proofreading skills.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.

Minimum Qualifications:

• Bachelor’s degree OR Four years of experience, OR an associate degree/technical training, plus two years of office management/supervisory experience
• Demonstrated knowledge of finance and budgeting
• Demonstrated human relations and effective communication skills are also required

Preferred Qualifications:

• Experience working in a university setting
• Proven experience as an executive assistant or in a similar administrative support role, preferably in a cultural or nonprofit environment
• Passion for the arts and arts administration (experience in museums or arts organizations is a plus)

Knowledge, Skills, and Abilities:

• Proficiency in online research, Outlook, Windows, Word, Excel, Power Point and Adobe Acrobat a must
• Excellent customer service skills
• Excellent organizational, time-management, and multi-tasking skills
• Excellent written and verbal communication skills, with experience drafting high-quality correspondence and reports
• A professional, diplomatic approach to building relationships
• A proactive mindset, anticipating needs, and maintaining high standards under pressure
• Ability to handle confidential information professionally and discreetly
• Warm, approachable, and mature personality with a good sense of humor

Along with the online application, please attach:

1.  Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

2.  Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

The Nora Eccles Harrison Museum of Art at Utah State University is a site for rigorous inquiry and exchange that encourages the examination of complex issues through the lens of art objects and artistic practice. The Museum has long served as a model for academic art museums by combining creative and intellectual engagement and open dialogue that bridge lines of culture, language, and lived experience. It also supports the land grant mission of Utah State University in providing extensive learning opportunities and experience with the community and to K-12 schools across the state of Utah. Thousands of visitors annually experience NEHMA, with exhibitions and programs highlighting permanent collections, works by modern and contemporary artists, and objects on loan from institutional partners and private collectors.

NEHMA’s permanent collection dynamically supports academic and artistic study, inspires new ideas and creative interpretation, and provides a space for reflection and conversation for the Museum’s many audiences. Comprising over 5,500 objects, this growing body of artworks represents American Art, emphasizing art and artists in the western US. With the new Wanlass Center for Art Education & Research opening next year, Utah State University is keen to support the Nora Eccles Harrison Museum of Art’s dynamic role as a leading 21st-century academic art museum.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

*updated 02/2025

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023