The Staff Assistant II will support the TRIO Upward Bound Program on the USU Eastern Campus in Price, Utah.

This assistance includes: monitoring and tracking the grant budgets, maintaining records to document compliance with grant objectives, tracking student contact time with grant personnel, planning and scheduling events and travel, ordering supplies, scheduling meetings, creating Excel and maintaining BLUMEN databases of student information, providing support for project reports and Annual Performance Reports (APR) to the Department of Education, taking and preparing minutes of staff meetings, and providing other clerical support as assigned.

Position is a Grant Funded position; continued employment is contingent on funding. (Continuing through 08/2027)

Office Organization and Management:

• Perform general office functions such as tracking student visits, scheduling meetings, reserving rooms, preparing and sending correspondence, and making travel arrangements.
• Provide clerical support to staff and faculty members such as typing, copying and scanning documents.
• Adjust work schedule to assist staff members with special projects. Reconcile all receipts and other staff expenditures.

Grant Maintenance Assistance:

• Assist the Upward Bound Director by understanding compliance of the grants, developing reports of collected information, gathering and compiling data via Banner, Argos, and BLUMEN databases, assisting with data input and files.
• Enter and maintain student background data, facility usage data, client services data, etc. in the grants databases to facilitate generation of reports needed to demonstrate achievement of general grant objectives for both grants (i.e. retention, improved GPA, graduation, etc.).
• Develop reports to assist staff and track and demonstrate participant achievement of specific academic support services as outlined in the grants.

Recruitment/Admission of new TRIO Upward Bound participants:

• Provide program overview to prospective TRIO Upward Bound participants.
• Explain eligibility requirements to prospective program participants.
• Verify eligibility requirements for applicants. Facilitate intake and interview process.
• Maintain records of participants and eligibility requirements for grant compliance.

Other duties as assigned.

Minimum Qualifications:

• Two years of experience in an office setting; or an associate degree/vocational training in business, administrative support or related; or an equivalent combination of education and experience is required.
• US Work authorization required.
• Proficient in use of Microsoft Office applications such as Word and Excel; Access, Outlook, and budgets.
• Experience with creating and maintaining files.
• Ability to maintain confidentiality.
• Exceptional verbal and written communication skills.
• Self-motivated and ability to effectively and efficiently handle multiple tasks simultaneously.
• Ability to work as a team player with a genuine spirit of cooperation and flexibility. 

Preferred Qualifications:

• Higher education or community college experience
• Three or more years in similar office environment
• Experience working with federal grant programs
• Experience working with diverse student populations
• Proficient in Spanish

Knowledge, Skills, and Abilities:

• The selected candidate for this position will have the following skills: well organized, a strong work ethic, a positive attitude, self-starter, quick-learner, problem solver, critical thinking and analysis, adaptable, and be able to work in an environment where interruptions occur frequently.

Along with the online application, please attach:

1. Resume/CV (to be uploaded during the application process)

2. Cover Letter (to be typed completed during the application process)

**Document size may not exceed 10 MB.**

This position is primarily based in an office setting but requires occasional travel throughout Carbon, Emery, and Grand Counties to support program activities at local high schools. Physical demands may include lifting and transporting bins or boxes containing program supplies, typically weighing up to 30 pounds. The role may require extended periods of sitting, computer use, and participation in meetings or outreach events.

Mental demands include managing multiple tasks, adapting to changing student needs, and maintaining effective communication with high school students from diverse backgrounds, including those who may require additional academic or emotional support. Occasional evening or weekend work may be necessary to support program events or student engagement activities. The ability to work independently while maintaining a collaborative team approach is essential.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

*updated 02/2025

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| OCR.Denver@ed.gov

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 |  OCR@ed.gov

*updated 06/2025