The Business Process Specialist (Business Assistant II) is a key member of a dynamic and collaborative team dedicated to supporting the departments within Utah State University’s Division of Student Affairs. This role serves as a critical resource and advocate, helping departments confidently and easily navigate financial and administrative processes.

The Business Process Specialist supports the Business Services team by performing various bookkeeping and accounting tasks. Responsibilities include clerical and transactional support for accounts payable, accounts receivable, travel, student accounts, and general accounting functions. These duties are fundamental to the core financial operations of the University.

Individuals in the Business Assistant series bring relevant knowledge and experience to coordinate day-to-day business operations for assigned departments. They are responsible for initiating, completing, and facilitating key processes related to finance, personnel, travel, and other administrative functions. This position ensures efficiency, accuracy, and consistency across Student Affairs operations.

• Prepares and distributes bills and statements.
• Analyzes data and generates reports.
• Prepares various documents such as contracts, agreements, and claims.
• Makes purchases in accordance with University policies and practices.
• Develops and maintains record keeping systems.
• Develops and maintains spreadsheets and databases to track information.
• Reviews and reconciles financial records.
• Evaluates monthly budgets and financial reports for the department or program.
• Coordinates and attends various meetings.
• Monitors project status to verify correctness and completion.
• Assists with fiscal planning and development of annual budgets.
• Performs personnel processes, including payroll, job postings, and employment action forms.
• Prepares travel arrangements and documents in accordance with policies and procedures.
• May provide coordination of documents required for business transactions.
• Performs miscellaneous job-related duties as assigned.

Minimum Qualification:

• Four years of related work experience; or an associate degree/technical training plus two years of related work experience; or a bachelor’s degree in a business field is required

Knowledge, Skills, and Abilities:

• Knowledge of accounts payable procedures.
• Knowledge of accounts reconciliation and ability to reconcile accounts.
• Knowledge of methods, practices, and terminology used in preparing and maintaining financial and statistical records/reports.
• Knowledge of purchasing policies and practices for a public institution.
• Skilled with computer programs, including spreadsheets and relational databases.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Knowledge of University policies and procedures.

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Cover letter to be typed/pasted at the end of your application (iForm)
3. Please answer the following screening questions:
   1. What do you see the role of Student Affairs in the life of a college student?
   2. Finish this statement: "The overarching services Business Services should provide are:

**Document size may not exceed 10 MB.**

The work environment for the Business Process Specialist is a typical office setting, located within a professional university environment. The role involves frequent use of a computer, phone, and standard office equipment. Most duties are performed indoors with a consistent, moderate noise level and stable environmental conditions.

Physical Demands:
Primarily sedentary work with prolonged periods of sitting at a desk and working on a computer.
Occasional standing, walking, reaching, bending, or lifting items up to 20 pounds (e.g., files, office supplies).
Requires fine motor skills for data entry, use of calculators, and document handling.

Mental Demands:

Requires the ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced and detail-oriented environment.
Involves frequent interaction with colleagues, faculty, staff, and students, requiring strong communication and interpersonal skills.
Must exercise sound judgment, maintain confidentiality, and demonstrate initiative and adaptability when handling complex administrative and financial processes.
Attention to detail and sustained concentration are essential, especially when processing financial transactions or reconciling data.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

*updated 07/2025

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| OCR.Denver@ed.gov

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 |  OCR@ed.gov

*updated 06/2025