The Center for Anticipatory Intelligence (CAI) Program Assistant SR will collaborate with the Center’s Director, Associate Director, and Program Coordinator III in the administrative, operational, and communication tasks associated with managing the Center’s academic programming and development. The primary responsibilities of the Program Assistant SR will focus on the student experience in our programming, including recruiting students to CAI programs, providing steering through the undergraduate and graduate degree programs, mentoring, helping to facilitate internship and job opportunities, and managing course-related logistics. This role is integral to ensuring the success of CAI’s academic initiatives and student success.

• Assist undergraduate and graduate students entering Anticipatory Intelligence degree programs in person, by phone, and by email and take the lead in ensuring student progress toward degree completion.
• Relay accurate information related to curriculum, graduation requirements, and university policies and procedures.
• Serve as the Graduate Program Coordinator, ensuring graduate student success, sound record keeping, and staying up-to-date with university policy changes.
• Coordinate with the School of Graduate Studies for graduate admissions, degree progress, and graduation.
• Represent CAI at Graduate School GPC meetings and coordinate relevant policy updates with CAI leadership.
• Coordinate with university advisors and GPCs within the college and across campus (to learn programs, gain familiarity, and improve recruitment).
• Make students aware of internal scholarship or other funding opportunities.
• Oversee graduation-related activities and communications (Stole Ceremony, graduation checks, degree confirmations, medallions, etc).
• Assist CAI Program Coordinator in the design and implementation of recruitment efforts for all Anticipatory Intelligence degree programs and act as a point of contact for the Center.
• Engage in off-campus recruiting as necessary.
• Initiate new curriculog proposals and provide curriculum updates as necessary.
• Manage annual CAI course offerings and communications to CAI students.
• Provide information and strategies to utilize available campus resources and services.
• Support Associate Director in the administration and tracking of graduate capstone projects, including initiating capstone discussions with students, coordinating with potential faculty advisors and external capstone partners, and overseeing student capstone completion timelines.
• Maintain records and documentation of advising interactions.
• Collects and analyzes student enrollment, graduation, and placement data to assist the Program Coordinator III in reporting and improving advising practices to advance student outcomes.
• Attend recruitment events and other program activities.
• Performs miscellaneous job-related duties as assigned.

Minimum Qualifications:

• Six years of experience; or an associate degree/technical training plus four years of experience; or a bachelor's degree plus two years of experience is required. 

Preferred Skills:

• Excel
• Familiarity with or interest in anticipatory intelligence program offerings

Knowledge, Skills, & Abilities:

• Ability to work with students in 1:1 or group advising settings.
• Strong interpersonal skills, including the ability to engage productively with a wide range of student personalities.
• Highly responsive and to student communications and requests. Ability to follow through with slow or non-responsive advisees.
• Ability to learn and maintain current knowledge of complex program requirements, policies, and procedures.
• Ability to navigate complex bureaucratic processes, initiate and follow through on contacts, and build relationships across campus to ensure timely completion of administrative tasks at the university level.
• Ability to manage, process, and analyze student data to extract trends and coordinate program improvements.
• Detail-oriented with strong organizational skills.
• Professional communication skills, both verbally and in writing.
• Ability to make administrative & procedural decisions and judgments.
• Ability to collaborate effectively as team member.
• Ability to develop and/or deliver programs.
• Familiarity or ability to quickly learn DegreeWorks and Banner and other technology platforms

Along with the online application, please attach:

1. Resume to be uploaded to the Candidate Profile

2. Cover Letter to be typed/pasted into a text box at the end of the application

3. Contact information for Professional References

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

The Center for Anticipatory Intelligence (CAI) is a recently launched, nationally-leading Center which fuses STEM and social science expertise in tackling next-generation security threats by advancing the resilience of communities, private industry, and governing institutions.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

*updated 07/2025

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

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In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| OCR.Denver@ed.gov

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 |  OCR@ed.gov

*updated 06/2025