This Coordinator III position is responsible for managing and coordinating multiple travel-related programs and services within the Caine School of the Arts, supporting student travel, guest artist visits, and affiliated programs. The position ensures compliance with university travel policies, provides expert guidance and booking services, and maintains accurate records and program communications.

Student Differential Tuition Travel Program:

• Review and verify student travel proposals for eligibility and accuracy.
• Guide students through the application, budgeting, and approval process.
• Track budgets, matching funds, and overall program expenses.
• Schedule and meet with individual students and groups to plan travel.
• Purchase travel and maintain program documentation.
• Recommend and implement program improvements.
• Keep the program website and related communication materials current.

Visiting Artist and Scholar Series:

• Collect and submit necessary contract information for visiting artists and scholars.
• Coordinate travel arrangements (airfare, lodging, ground transportation).
• Attend planning meetings to align travel logistics with program needs.

Lyric Repertory Company Travel:

• Coordinate and book travel for Lyric Repertory Company members.
• Determine appropriate travel dates, costs, and accommodations.
• Prepare and distribute detailed travel itineraries.

Travel Coordination & Advising:

• Research travel options, provide recommendations, and book travel for students and guests.

• Respond promptly to travel inquiries and support travelers with logistical questions.
• Provide after-hours support for urgent travel changes on a limited basis.

Financial Coordination & Compliance:

• Initiate and submit Travel Authorizations (TA) and Travel Reimbursements (TR).
• Review and process travel P-Card purchases at level 10 approval authority.
• Track and reconcile travel expenses, submit documentation for approvals.
• Collaborate with the Business Services team on financial documentation and reporting.

General Administrative Support:

• Maintain records and documentation across all programs.
• Perform other related duties as assigned by supervisor.

Minimum Qualifications:

• Four years of related work experience; or an associate degree/technical training plus two years of related work experience; or a bachelor’s degree in a business field is required.

Preferred Qualifications:

• Experience in the arts.
• Experience working with students.

Knowledge, Skills, and Abilities:

• Strong knowledge of university travel policies and financial systems.
• Ability to manage multiple projects and deadlines simultaneously.
• Excellent communication and interpersonal skills.
• Attention to detail and accuracy in budget tracking and documentation.
• Proficiency in travel research and reservation tools.
• Capability to work independently and provide customer-focused service.
• Flexibility and discretion when handling urgent or after-hours travel issues.

Along with the online application, please attach:

1. Resume to be uploaded to the Candidate Profile

2. Cover Letter to be typed/pasted into a text box at the end of the application

**Document size may not exceed 10 MB.**

• Office Setting: Typically work in an office setting, on campus. The workspace is usually equipped with a computer, software tools, and other necessary resources.
• Schedule: Standard working hours are common, but flexibility may be required to meet program and customer deadlines.
• Collaboration: Frequent collaboration with students, faculty, and other visitors is essential. This can involve meetings, telephone calls, and feedback loops.
• Technology Use: Regular use office software (e.g., Excel, Outlook, travel booking systems).
• Sitting and Standing: The role involves long periods of sitting and working at a computer. Ergonomic furniture and regular breaks are important to maintain comfort and health.
• Visual Strain: Prolonged screen time can lead to eye strain, so it's important to take regular breaks and use proper lighting.
• Minimal Physical Exertion: The job generally requires minimal physical exertion, but occasional lifting of materials or equipment may be necessary.
• Travel: There may be occasional travel to attend conferences, training sessions, or meetings with team members or customers.
• Compliance & Confidentiality: Must adhere to data security and confidentiality standards when handling sensitive financial and personnel data.

The Caine School of the Arts seeks to make the arts more visible, more innovative, and more fully integrated into the intellectual life of Utah State University and the communities it serves. The Caine School is a collaborative community, representing the collective strengths and voices of the arts, and it acts as a conduit for connecting people and programs. The Caine School offers a visiting artist program that brings important artists, designers, and scholars to campus, is home to award-winning faculty, features a world-class performance hall, offers internships with prominent artists and designers, and operates several international study opportunities. The School houses the Departments of Art + Design, Music, and Theatre Arts, and is closely affiliated with the Nora Eccles Harrison Museum of Art on the USU campus.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

*updated 07/2025

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| OCR.Denver@ed.gov

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 |  OCR@ed.gov

*updated 06/2025