Reporting directly to the Director of Marketing & Communication Strategy, this role is responsible for overseeing and conducting process, coordination, and overall project management for the College of Arts & Sciences (ArtSci) marcom team. The ideal candidate for this role is extremely process-oriented, strategic, and thinks critically with a keen attention for detail.

40% Process Creation & Management

• Create process, project templates, and other procedures and systems for the array of projects, support opportunities, and services conducted by the ArtSci marcom team.
• Proactively assess productivity, results, and workflow within the marcom team’s systems for continual improvement and adapting to evolving situations.
• Assess the workflow of internal CRM operations, automations, and other data configurations to meld into project and support processes.
• Consider the process and use of software and procedures across the team for continual improvement and implementation of elevated practices to improve efficiency.
• Oversee and maintain the project tracking system (currently Asana) and its use across the ArtSci marcom team for all projects and applications.
• Maintain the user access and overall management of the project tracking system.

25% Project Coordination & Supervision

• With the marcom team, help oversee all organized projects.
• Maintain the project tracking system.
• Coordinate tasks and follow up with assignments in marcom projects.
• Directly oversee process-oriented projects with non-academic partners, shared with the Marcom Business Partner.
• Oversee a team of marketing interns in regard to process execution to complete tasks and their internship program.

25% Communication Support

• Support all communications functions, including, but not limited to, writing and editing press releases, writing and editing emails, proofing all regular communication efforts (i.e. the weekly email), communication/awareness plan and strategy development, etc.
• Record data and create reports for communication efforts, including press release results, email results, social media results, etc. by overseeing these efforts, creating them, or coordinating with the Director and the executor.

10% Overall Marcom Support

• Assess and organize online systems, file storage procedure, and other supporting structures for the ArtSci marcom team.
• Train ArtSci marcom interns on current systems and processes.
• Support other general marcom efforts as assigned.

Minimum Qualifications

• Bachelor’s Degree in Project Management, a related field, or equivalent experience.
• Demonstrated ability managing projects, including budget awareness, execution, and coordination.
• Experience working with students and/or student workers.
• Experience coordinating with a marketing and/or communications department for collaborative project initiatives.
• Demonstrated ability to problem solve and discover new ways to enhance a program, project, or event management.
• Experience working with stakeholders on a project while executing.
• Extensive experience with a project tracking system and its basic functionality.
• Demonstrated experience working with faculty.
• Ability to write clearly, create emails, and oversee/edit written communications.
• Basic understanding of social media and its impact on the intended audience.
• Ability to find and correct errors in written communications and public information.
• Understanding of AP style.
• Thorough knowledge of working with Microsoft Word, Excel, and other Microsoft programs.
• Demonstrated ability to coordinate with partners or associates to execute or align on project tasks.

Preferred Qualifications

• Experience with project management in a higher education setting.
• Familiarity working with higher education staff and faculty.

Knowledge, Skills, and Abilities

• Calm and positive demeanor with the ability to conduct project execution in a professional manner.
• Strong ability to organize records, files, and task assignments with due dates.
• Ability to handle stressful situations and think clearly under pressure with a problem-solving mentality.
• Autonomous self-starter with the ability to work and complete tasks efficiently unsupervised.
• Ability to reach out proactively and follow up with contacts and team members on tasks, needed information, and progression of projects.
• Ability to communicate effectively with people from various backgrounds, cultures, and with different personalities.
• Collaborative personality to foster teamwork and an uplifting atmosphere.
• Ability to oversee multiple projects simultaneously.
• Efficient time management.
• Ability to brainstorm and collaborate effectively with colleagues.

Core Characteristics

• As representatives of Utah State University and primary contributors to its mission, all employees are expected to demonstrate the following characteristics:
• Take the initiative
• Maintain confidentiality
• Be accountable
• Behave ethically
• Be honest and trustworthy
• Demonstrate a strong work ethic
• Be inquisitive
• Be detail oriented
• Be self-motivated
• Efficiently manage multiple tasks
• Be a team player
• Be committed to improving USU

Along with the online application, please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV".
2. Cover letter to be typed/pasted at the end of your application.

3. Project Portfolio (a link to a website or webpage will work)

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

*updated 09/2025

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| OCR.Denver@ed.gov

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 |  OCR@ed.gov

*updated 06/2025