The Business Assistant III will support the Department of Biology’s Business Services team by coordinating a variety of administrative and business functions. Using their knowledge and related experience, the successful candidate will help initiate, process, and manage tasks related to finance, personnel, travel, and other assigned responsibilities that support the operations of the department and college.

Core responsibilities include, but are not limited to:

• Prepares various documents, including journal vouchers, labor redistribution, on-campus expenditures, and budget transfers.
• Perform human resource functions, including payroll, job postings, and employment action form requests.
• Review and approve financial transactions, including P-card, travel, and EZ-Buy.
• Assist with scholarship, course fees, and start-up accounts management.
• Make purchases in accordance with university policies and practices.
• Reconciles and reviews financial statements to ensure accuracy.
• Provides support to the business manager and financial officer.
• Perform miscellaneous job-related duties as assigned.
• Develop and maintain spreadsheets and databases to track information.
• Analyze data and generate reports.
• Monitor project expenditures to verify correctness and completeness.
• Actively participate in meetings and trainings at the unit and university level.
• Embrace fast-paced office environment and thrive on change.
• Perform miscellaneous job-related duties as assigned.

Minimum Qualification:

• Six years of related work experience; or an associate degree/technical training plus four years of related work experience; or a bachelor’s degree in a business field plus two years of related work experience is required. 

Preferred Qualifications:

• Previous university experience with knowledge of USU policies and procedures.
  Working knowledge of Banner HR module, Argos, EZ-Buy, and ServiceNow.
  Proactive in resolving issues, setting up processes, and providing high-level customer service.

Knowledge, Skills, and Abilities

• Knowledge of accounts payable procedures.
• Knowledge of accounts reconciliation and ability to reconcile accounts.
• Knowledge of methods, practices, and terminology used in preparing and maintaining financial and statistical records/reports.
• Knowledge of purchasing policies and practices for a public institution.
• Skilled with computer programs, including spreadsheets, relational databases, and statistical packages.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Knowledge of University policies and procedures.
• Excellent customer service skills.

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Contact information for three professional references (to be entered in the Candidate Profile under "References")
3. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

*updated 09/2025

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| OCR.Denver@ed.gov

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 |  OCR@ed.gov

*updated 06/2025