Incumbents in the Staff Assistant III position perform a variety of administrative support and/or secretarial duties for the Taggart Student Center Department. The Staff Assistant III provides primary administrative support to the Taggart Student Center Director. The Staff Assistant III also provides some assistance to team supervisors, full-time and hourly employees.

Administrative Support:

• Greets and directs visitors.
• Performs office duties, including answering phones and emails, sorting and distributing mail, and other general duties as assigned.
• Provides administrative support including maintaining/ordering supplies and coordinating meetings. Arranges maintenance of office equipment such as department printer/copier and computers.
• Serves as a liaison with other departments concerning building operations including advertising, maintenance, and custodial talks.
• Composes and word-processes various standard documents, correspondence, and reports.
• Assists the Director with meeting agenda preparation and minutes.
• Assists Director with the planning of department employee recognitions, birthdays, and department parties/retreats
• Performs other administrative support and job-related duties as assigned.

HR/Onboarding/Offboarding:

• Assist the Director and Supervisors with hiring processes including posting open positions to Aggie Handshake and iCIMS
• Conducts department onboarding and offboarding process with employees
• Assist the Director with maintaining department job descriptions.

Advertising:

• Manages advertising content on digital signage in the building using BrightPlayer
• Oversees the usage of wires in building for hanging temporary signage.
• Oversees the usage of advertising tables and easels and bulletin boards in building.

Work Orders:

• Assists building residents with submitting maintenance service requests into work order management tool.
• Manages the work order management tool.

Department Finances

• Processes receipts from purchases made using department P-Cards.
• May work with Director, Supervisors and Business Services Team on financial and business-related matters such as large purchases, budget, personnel, etc.

Building Access:

• Submit key and prox card requests
• Manage the KeyWatcher system for building key assignment, tracking, and reporting
• Conduct regular inventories of department keys in KeyWatcher system.
• Conduct annual inventory of keys as requested by Facilities.
• Conducts regular inventor of keys issued by department.

General Functions:

• Participates in trainings as assigned
• Provides guests, customers, students and employees with directions, general information and assistance as requested.
• Practices and promotes continuous improvement of environmental and safety practices.
• Follow and initiate all building procedures in the event of an injury, emergency or evacuations.
• Follow all building policies and procedures as identified in the Taggart Student Center Policy.
• Performs all other functions as assigned by the Director.

Minimum Qualification:

• Four years of related experience; or an associate degree/technical training plus two years of experience; or a bachelor's degree is required.

Preferred Qualification:

• Understanding of University organizational structure, policies, functions and processes,

Knowledge, Skills, Abilities

• Excellent customer service skills.
• Skilled with computers and related software.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
  
  

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV” 
2. Cover letter to be typed/pasted at the end of your application 
3. Please answer the following screening questions: 
   1. Do you have four years of related experience; or an associate degree/technical training plus two years of experience; or a bachelor's degree?
   2. Please briefly describe your experience and or education. Please include the number of years of experience.
   3. What are your salary or compensation expectations?

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds.

The Taggart Student Center Operations department is part of the Finance and Administrative Services Division. Department offices are located in the Taggart Student Center (TSC).

The TSC is the community center of the university for students, staff, faculty, and visitors. The TSC Taggart Student Center Operations department supports the offices and departments that reside in the TSC.

The department includes three teams: Custodial, Maintenance, and Admin. Every team is important. All department employees are expected to understand and espouse the following.

• Core Values: Expertise, Pride, Respect, Responsibility, and Engagement
• Vision Statement: To be the foremost building on campus, recognized by the University, the community and our peers.
• Mission Statement: The mission of the Taggart Student Center is to provide quality facilities and services, exceeding expectations in every way.
• Leveraging our core values, we will deliver a setting that honors the mission of Utah State University.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

*updated 09/2025

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| OCR.Denver@ed.gov

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 |  OCR@ed.gov

*updated 06/2025