The ArtSci Dean’s Office is seeking applicants for a Staff Assistant II or III. The position will be hired at either level II or III based upon qualifications and experience along with the scope and responsibilities assigned. A Staff Assistant III will have more responsibilities with an increased scope and complexity of duties.  This position requires a highly professional, collegial, detail-oriented and experienced staff assistant to work in a team-based office environment, requiring a high level of confidentiality. This individual will primarily assist the staff with administrative tasks, clerical support, and day-to-day college-wide operations. This is a full-time position Monday-Friday, 8:00 am - 5:00 pm.

Job offer is contingent upon the successful completion of a background check

Responsibilities:  

• Perform administrative support tasks for the associate deans.  
• Scheduling appointments and meetings as requested. 
• Help coordinate travel for associate dean’s according to USU guidelines. Request travel authorizations and reimbursements. 
• Assist with the monthly event ‘Science Unwrapped’. 
• Help to set-up and take-down each event. 
• Coordinate with ambassador volunteers as directed.  
• Flexabilty to work outside of normal business hours to support college events. 
• Order and stage supplies related to recruitment and outreach efforts.  

Office operations: 

• Oversee the purchase of supplies and keep a running inventory for the office following USU policy and procedures.  
• Greet visitors; answer, screen, and route telephone calls and voicemails in a pleasant and professional manner.  
• Act as liaison for office with Facilities - call in repairs, etc. as needed. 
• Perform daily tasks associated with the smooth operation of the Dean’s office.  
• Provide general clerical support/process documents/event planning/coordination for the programs and events as required.  
• Distribute incoming and outgoing mail.  
• May coordinate with the central web team on website content updates. 
• Provide a wide range of general staff assistant support as needed.  
• Other duties as assigned. 

Fundamental Abilities 

• Within the scope and complexity of each position’s responsibilities, each incumbent is expected to possess and demonstrate the following abilities: 
• Communicating: Communicates effectively both verbally and in writing.  
• Problem solving: Analyzes information and evaluates results to select the best solution and solve problems.  
• Monitoring: Measures performance of self; makes improvements and takes appropriate corrective action. 
• Critical Thinking: Comes to well-reasoned conclusions, solutions, and approaches to problems. 
• Team Building: Works to create a team-based environment. Consistently demonstrates cooperative behavior with colleagues, supervisors, and customers. 
• Active Listening: Gives full attention when others are speaking; listens to understand, asks questions as appropriate, and does not interrupt. 
• Service Orientation: Actively seeks opportunities to help others. 
• Conflict Resolution: Acts professionally when encountering customers who, at times, may be frustrated or threatening.  

Core Characteristics 

As representatives of Utah State University and primary contributors to its mission, all employees are expected to demonstrate the following characteristics:  

• Take initiative 
• Maintain confidentiality. 
• Be accountable. 
• Behave ethically. 
• Be honest and trustworthy. 
• Demonstrate a strong work ethic. 
• Be inquisitive. 
• Be detail oriented. 
• Be self-motivated. 
• Efficiently manage multiple tasks. 
• Be a team player. 
• Be committed to improving USU.  

Disclaimer  

• This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.  

Minimum Qualifications: 
 

• For Staff Assistant II: Two years of experience in an office setting or an associate degree/vocational training is required.
• For Staff Assistant III: Four years of experience; or an associate degree/technical training plus two years of experience; or a bachelor’s degree is required.  
• Proficient computer skills using programs such as Microsoft Word, Excel, WordPerfect, PowerPoint and various internet site maintenance software. 
• Knowledge of or ability to learn specialized systems. 
• Must have exceptional customer service skills, with the ability to communicate in a professional manner, working with individuals from diverse cultural backgrounds. 
• Ability to work with frequent interruptions, multi-task, and be self-motivated. 
• Excellent organization, problem-solving skills, with proficiency in prioritizing and accomplishing tasks.  
• Maintain high degree of confidentiality, sensitivity, and discretion. 
• Effective oral, written, and interpersonal communication skills. 
• An excellent understanding of the English language, including spelling, grammar and letter writing; and excellent proofreading skills. 
• Strong team orientation. 
• Exhibit positive, helpful, and a self-starter attitude with team-members, as well as internal and external parties in a changing and fast-paced environment. 
• This position requires excellent attendance and punctuality. 
• Periodic overtime may be required and will be discussed in advance. 

Preferred Qualifications:

• Knowledge of USU policies and procedures preferred. Advanced skills using Microsoft Office software. Experience with Digital Measures software program. 

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Cover letter to be typed/pasted at the end of your application
3. Names and contact information of at least three references (requested in the online application) 

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions. Position requires lifting up to 20 lbs., sitting for extended periods, extended use of hands, fingers for keyboarding, extended periods of computer entry, walking, reaching, and stooping.  

The College of Arts & Sciences is a vibrant college where students are inspired to explore, lead, and make an impact. Here, science, humanities, and the arts intersect to empower students with durable skills, hands-on experiences, and lifelong knowledge. We foster discovery, support creativity, and offer rich academic experiences that prepare students to face tomorrow’s challenges. Join a community that values curiosity, collaboration, and your unique path forward. (artsci.usu.edu). 

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

*updated 09/2025

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| OCR.Denver@ed.gov

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 |  OCR@ed.gov

*updated 06/2025