The Department of Communication and Media is seeking a professional, detail-oriented and experienced staff assistant to join our distinctive department and provide key support for the department head, faculty, and students. This is a full-time, in-person position, Monday-Friday 8am-5pm. The Staff Assistant III serves as administrative support to the Department Head and serves as the Graduate Program Coordinator. The Staff Assistant may train and supervise student employees. This position reports to the Department Head in Communication and Media. 

Responsibilities Related to Assisting Department Head (60%): 

• Provide project support (departmental reviews, promotion and tenure, annual faculty review, departmental nomination packets, and annual donor report) 
• Maintain department web pages. 
• Assist in departmental initiatives, projects, and events 
• Manage prospective student referral follow-up and tracking 
• Provide general office support such as preparing or copying documents, placing phone calls, running errands, arranging meetings, etc. 
• Support scheduling and document preparation for annual faculty reviews conducted by the Department Head 
• Schedule group meetings with scheduling polls, arrange for IVC communications, and facilitate meeting documentation and content 
• Provide administrative support for the department’s scholarships 
• Coordinate with faculty and the department head to develop the department’s course schedule 

Responsibilities Related to Graduate Programs Coordinator (40%): 

• Serve as the Communication and Media Graduate Programs Coordinator and liaison to the School of Graduate Studies leadership 
• Manage prospective student referral follow-up and tracking 
• Respond to inquiries from prospective graduate students and process applications for Graduate Programs Committee and faculty review 
• Track student progress and maintain applicants 
• Provide Graduate Program Director with regular and accurate information on graduate student progress, delinquencies, accomplishments, and issues 
• Provide necessary forms and instructions to graduate students and advisors 
• Work with Graduate Program Director and Business Services in submission of graduate student tuition awards, scholarships and stipends 

Minimum Qualifications: 

• A Bachelor’s degree of any type earned from an accredited University OR an equivalent combination of education and experience. 
• A working knowledge of office computing software including, but not limited to the use of Microsoft Office products (Excel, Word, Outlook), Windows and Box. 

Preferred Qualifications: 

• Experience in a service role involving interactions with staff and the public. 
• Knowledge of or ability to learn and follow university policies and procedures. 
• Knowledge of University-specific systems such as Banner, MyTime, etc. 
• Skilled with basic office equipment, including printers, copiers, and telephone systems. 

Knowledge, Skills, and Abilities: 

• Skilled with computer programs and related software. 
• Excellent critical thinking skills. 
• Skilled in creative problem solving. 
• Good organizational skills. 
• Strong verbal and written communication skills, including basic document design such as flyers. 
• Ability to handle sensitive and confidential business data and personal information. 
• Ability to work without supervision. 
• Knowledge of or ability to quickly learn university policies and procedures. 
• Excellent customer service skills. 

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

2. Cover Letter to be typed/pasted at the end of your application 

3. Name and phone number for atleast 3 references 

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

https://artsci.usu.edu/communication-media/

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

*updated 09/2025

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| OCR.Denver@ed.gov

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 |  OCR@ed.gov

*updated 10/2025