Utah State University is seeking a highly organized and detail-oriented Records Manager (Compliance Officer) to oversee the management, retention, and disposal of university records. The ideal candidate will ensure compliance with records laws and regulations, including in particular, the Family Educational Rights and Privacy Act (FERPA) and Utah's public records law, the Utah Government Records Access and Management Act (GRAMA).

• Develop and implement records management system, including up-to-date and compliant policies and procedures.
• Serve as the compliance owner for GRAMA and ensure compliance with GRAMA and partner with other compliance owners to ensure compliance with relevant state and federal regulations regarding records management and release of information.
• Complete required certification under Utah law and serve as a Records Officer.
• Support and advise on the lifecycle of university records, including creation, maintenance, retention, and disposal.
• Coordinate with various departments to ensure records management practices, including retention practices, that comply with legal requirements.
• Review and update as needed the university’s records retention policies and practices.
• Provide training and support to Records Liaisons and other university staff on records management best practices and requirements, including legal requirements and USU Policy 2200 which govern disclosure of university records.
• Respond to public records requests in accordance with GRAMA and FERPA.
• Respond to legal subpoenas.
• Collaborate with the Chief Privacy Officer, Chief Security Officer to ensure records are managed consistent with the university’s data security and privacy principles.

Minimum Qualifications:

• Bachelor's degree OR an equivalent combination of education plus experience.
• Excellent organizational and communication skills.
• Strong writing skills.
• Proficiency in records management software and databases and Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Attention to detail and a high level of accuracy.

Preferred Qualifications:

• Certified Records Manager (CRM) or similar certification.
• Experience in a higher education setting.
• Three years of experience in records management or a related field.
• Strong knowledge of GRAMA and other relevant records management laws and ability to interpret and implement records management laws and regulations.
• Knowledge of electronic records management systems.
• Supervisory or managerial experience.

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV” 

2. Cover letter to be typed/pasted at the end of your application (iForm)

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

*updated 09/2025

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| OCR.Denver@ed.gov

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 |  OCR@ed.gov

*updated 10/2025